Assistant Facility Manager

Jones Lang LaSalle Incorporated; Miami, Northern (FL, KY); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Medical, Dental & Vision

Paid parental leave

Paid time off

Company holidays

Daily Pay

Job summary

Jones Lang LaSalle Incorporated is seeking an Assistant Facility Manager to support daily operations, oversee an engineering team, and collaborate with the Facilities Manager to deliver reliable property services in a corporate environment.

You will monitor HVAC, mechanical and electrical systems, manage budgets and SLAs, coordinate vendor relationships, and help drive safety compliance and operational excellence for the Miami site.

Qualifications

• HS diploma or GED
• 3+ years of managerial experience with demonstrated ability to lead and develop engineering or facility operations teams
• Proficiency in MS Office applications (Excel, Word, PowerPoint, SharePoint, Outlook) and Adobe
• Basic knowledge of building systems including HVAC, chillers, air handlers, generators, electrical systems, and BMS platforms
• Strong customer service orientation with excellent verbal and written communication skills
• Proven ability to multitask and effectively organize responsibilities across multiple departments and priorities
• Experience with computer-based or web-based Work Order Management Systems

Responsibilities

• Lead and support the engineering team, fostering an environment of teamwork, cooperation, and performance excellence while managing day-to-day operations
• Conduct regular building inspections of HVAC, mechanical, and electrical systems to ensure areas are well-kept, safe, and compliant with local codes and JLL standards
• Oversee work order management for in-house staff and vendors, monitoring SLAs monthly and planning corrective actions to meet site KPIs
• Manage vendor relationships and payments using available systems, ensuring timely invoice review, compliance verification, and documentation of performance issues
• Support the annual budgeting, quarterly forecasting, and capital planning processes while managing operational expenses and ensuring adherence to financial targets
• Coordinate facility soft services including meeting preparation, conference room setups, moves, office configurations, and other client-facing services
• Collaborate with the Facilities Manager on short- and long-term project implementation while driving operational efficiencies and best practice innovations

Job description

# **Assistant Facility Manager-JLL** ## **What this job involves:**As an Assistant Facility Manager at JLL, you'll play a pivotal role in supporting seamless facility operations while shaping a brighter way for our clients and their workplace environments. This position involves partnering closely with the Facility Manager and department heads to deliver services essential for effective property operation and maintenance. You'll oversee a team of engineers while managing critical functions including financial management, vendor relations, compliance monitoring, and building systems oversight. What sets JLL apart is our culture of collaboration, and in this role, you'll cultivate strong relationships with key stakeholders to support the client's corporate real estate goals. Your demonstrated proficiency in administrative systems, coupled with your hands-on knowledge of HVAC, mechanical, and electrical systems, will enable you to conduct thorough building inspections and drive operational excellence. This dynamic position offers opportunities to strengthen and advance your career through exposure to diverse facility management disciplines and strategic initiatives. ## **What your day-to-day will look like:**• Lead and support the engineering team, fostering an environment of teamwork, cooperation, and performance excellence while managing day-to-day operations• Conduct regular building inspections of HVAC, mechanical, and electrical systems to ensure areas are well-kept, safe, and compliant with local codes and JLL standards• Oversee work order management for in-house staff and vendors, monitoring Service Level Agreements (SLAs) monthly and planning corrective actions to meet site KPIs• Manage vendor relationships and payments using available systems, ensuring timely invoice review, compliance verification, and documentation of performance issues• Support the annual budgeting, quarterly forecasting, and capital planning processes while managing operational expenses and ensuring adherence to financial targets• Coordinate facility soft services including meeting preparation, conference room setups, moves, office configurations, and other client-facing services• Collaborate with the Facilities Manager on short- and long-term project implementation while driving operational efficiencies and best practice innovations ## **Required qualifications:**• HS diploma or GED• 3+ years of managerial experience with demonstrated ability to lead and develop engineering or facility operations teams• Proficiency in MS Office applications (Excel, Word, PowerPoint, SharePoint, Outlook) and Adobe• Basic knowledge of building systems including HVAC, chillers, air handlers, generators, electrical systems, and BMS platforms• Strong customer service orientation with excellent verbal and written communication skills• Proven ability to multitask and effectively organize responsibilities across multiple departments and priorities• Experience with computer-based or web-based Work Order Management Systems ## **Preferred qualifications:**• Associate degree in Facilities Management, Engineering, Business Administration, or related field• Background in commercial office environments or corporate real estate settings• Knowledge of compliance standards, safety regulations, and audit requirements• Bilingual proficiency in English and Spanish• Financial management experience including budgeting, forecasting, and invoice processing **Schedule:** M-F 8AM-5PM**Location:** Doral FL- This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –Miami, FL If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.