Assistant Facilities Supervisor

Coca-Cola Beverages Florida; Tampa (FL); On-site; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking an Assistant Facilities Manager to join their dynamic team in Tampa. In this role, you will support the Facility Manager in the daily operations of property management, ensuring a well-maintained and safe environment for tenants. Your responsibilities will include managing maintenance programs, vendor negotiations, and financial record-keeping. This position offers a unique opportunity to contribute to a company recognized for its excellence in management and culture. If you thrive in a fast-paced environment and have a passion for facilities management, this is the perfect role for you.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401K with Company Match

Tuition Reimbursement

Employee Assistance Programs

Three Weeks Vacation

Ten Paid Holidays

Qualifications

• 3-5 years of real estate/facility coordination or management experience required.
• Strong computer, writing, and communication skills are essential.

Responsibilities

• Support Facility Manager in operational management and maintenance of properties.
• Ensure compliance with safety programs and service agreements.

Skills

Communication Skills

Analytical Abilities

Organizational Skills

Problem-Solving

Education

Bachelor's Degree

Equivalent Experience

Tools

Computer Skills

Job description

Coca-Cola Beverages Florida, LLC (Coke Florida) is a family-owned independent Coca-Cola bottler that is the third largest privately-held and the sixth largest independent Coca-Cola bottler in the United States.

Who We Are:

Coke Florida sells, markets, manufactures, and distributes over 600 products of The Coca-Cola Company and other partner companies including Monster Beverage Corporation and BODYARMOR. In 2024, for the 3rd year in a row, Coke Florida was named as a US Best Managed Company by Deloitte Private and The Wall Street Journal. This program recognizes outstanding U.S. private companies and the achievements of their management teams in four key areas: strategy, ability to execute, corporate culture, and governance/financial performance.

What We Offer:

• Total Wellness Programs including health, dental, and vision plans
• 401K program with healthy company match
• Supplemental Life Insurance
• Three weeks of vacation pay, and 10 company paid holidays*
• Tuition reimbursement
• Employee Assistance Programs (EAP)
• Competitive compensation

Coke Florida is looking for an Assistant Facilities Manager to work out of our Tampa area office, working Mon-Fri with occasional nights and weekends.

What You Will Do:

Responsible for supporting Facility Manager’s efforts in day-to-day implementation of policies, procedures, and programs that will ensure a well-managed, well-maintained building, placing maximum emphasis on positive response to the needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the client’s goals and objectives.

Roles and Responsibilities:

• Supports the Facility Manager in the day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards.
• Assists the Facility Manager in the preparation and coordination of fire, life safety, and other safety programs. Ensures that policies and procedures are followed.
• Assists the Facility Manager in the preparation and coordination of all maintenance programs relating to interior and exterior conditions and appearance of the properties.
• Support the Facility Manager to assure full compliance with standards established within the service agreement.
• Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
• Works with staff in the planning and organization of internal and building-to-building moves. Involved with the selection of movers and other necessary specialty trade contractors/vendors. Liaison to various in-house support groups for moves.
• Responsible for the completion of work order requests in a timely fashion and to the satisfaction of the requesting associate. May coordinate with Chief Engineer or other maintenance staff to coordinate completion of requests.
• Assist and support the Facility Manager on the day-to-day financial management of the property and maintenance of financial records and files, as needed. Assist with preparation of the budget, financial reviews, and monthly management reports.
• Responsible for the positive and prompt response to requests from building tenants and client. Continues ongoing communications with the Owner Representative to ensure needs are being met.
• Perform regular “sweeps” of the workspace(s) to identify areas/items/equipment/materials in need of repair, replacement, or upgrade. Report all issues to the Facilities Supervisor and/or Facilities Manager to correct.
• On-call 24/7 to respond to property events, emergencies, or incidents.
• May review leases to ensure compliance with lease provisions.
• Actively participate in the development and management of the account.
• May perform other duties as assigned.

For this role, you will need:

• Bachelor’s Degree or equivalent experience
• Minimum of 3-5 years of real estate/facility coordination or management experience required
• Ability to work well with a variety of different individuals both inside and outside of the company
• Ability to handle multiple complex tasks with minimal supervision while also adhering to the policies and procedures and Owner objectives
• Strong computer, writing, and communication skills
• Proven analytical abilities

This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. Coke Florida reserves the right to revise the job description at any time and to assign additional duties and responsibilities as needed.

Employment with Coke Florida is at-will. The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions of their job, absent undue hardship.

Coca-Cola Beverages Florida is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.

• Job Family: Commercial Leadership
• Job Function: Sustainability & Risk Management