ASSISTANT FACILITIES MANAGER

Mindful Therapy Group; Mountlake Terrace (WA); On-site; USD 65,000 - 85,000; Full time

Job summary

A leading company in mental healthcare support is seeking an Assistant Facilities Manager to oversee maintenance and improvements of facilities. This full-time role involves managing vendor relationships, mentoring staff, and ensuring high standards in facility management. Ideal candidates will have experience in property management or related fields.

Qualifications

• Experience in property management, construction, or interior design.
• Ability to manage and mentor a team.

Responsibilities

• Manage relationships with property managers and support Office Managers.
• Oversee inventory and building access.
• Track and oversee the facilities budget.

Skills

Property Management

Construction

Interior Design

Tools

PowerPoint

CAD

Adobe

SmartDraw

Microsoft Project

Excel

Job description

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About Mindful Support Services

We are a business-to-business support service for independent mental healthcare practitioners, helping providers service a growing client base. We provide administrative and organizational services to simplify sourcing leads, marketing, billing, and payment collection from patients and insurers. Since 2011, we have supported over 2,000 mental healthcare providers.

Job Description

We have built the Mindful Therapy Group brand with a focus on solving complex healthcare processes through innovative solutions, creating a platform geared toward growth, and improving access to high-quality mental healthcare.

About The Role

The Assistant Facilities Manager will collaborate with team members, contractors, vendors, property managers, and the COO to contribute to company projects and oversee facilities' maintenance and improvements. Responsibilities include project, people, and inventory management, coordination with property management, troubleshooting onsite issues, and growing a facilities team. The ideal candidate has experience in property management, construction, interior design, or related fields. This is a full-time position.

Responsibilities

• Manage relationships with property managers and support Office Managers in resolving facility issues.
• Act as the first contact for escalated facility issues, including after-hours incidents.
• Maintain cleaning standards at corporate headquarters with Facilities Assistants.
• Manage and mentor a team of facilities staff, supporting their professional development.
• Assist in lease renewal negotiations.
• Identify and facilitate facility improvements and repairs.
• Coordinate vendor services for office improvements and repairs.
• Oversee inventory and building access, supporting Facilities Assistants.
• Track and oversee the facilities budget.
• Manage office supplies procurement and capital expenditures, working with accounting.
• Report on expenses and support budget planning.
• Delegate tasks to Office Managers and Facilities Assistants.
• Enforce policies and procedures for facility management.
• Lead process improvements in facility management.
• Create and distribute policies and procedures documentation.
• Utilize software tools like PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel for tracking and communication.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Management and Manufacturing
• Industries: Individual and Family Services