Assistant Facilities Manager

Burnett Specialists Staffing | Recruiting; Austin (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking an Assistant Facilities Manager for a major tech campus in central Austin. You will support operations for two buildings totaling nearly half a million sq ft, partnering with the Facilities Manager and cross-functional teams to maintain a safe, efficient, and high-quality workplace.

The role covers building operations, vendor relationships, preventive maintenance, space planning, security, and incident response, with opportunities to lead

Qualifications

• Bachelor's degree preferred but not required.
• 3–7 years of experience in facilities management or related areas.
• Experience with large, multi-building portfolios.
• Knowledge of HVAC, electrical, plumbing, fire/life-safety systems.
• Proficiency with Microsoft Office and facility systems.

Responsibilities

• Assist in overall campus management and operation for two buildings.
• Support safe, efficient, professional workplace for employees, clients, and visitors.
• Conduct regular inspections of offices, common areas, spaces and systems.
• Oversee preventive and corrective maintenance programs.
• Coordinate vendor relationships, service providers, and access control.

Skills

Facilities management

Vendor management

Workplace operations

Building systems knowledge

Microsoft Office

Education

Bachelor's degree

Tools

FM software

Job description

A global leading tech firm is looking to hire an Assistant Facilities Manager to join their team. The AFM plays a key role in supporting the strategic and day-to-day management of a large corporate campus consisting of two buildings totaling nearly half a million sq ft in central Austin.

This position supports a dynamic, fast-paced workplace for a global technology company and is responsible for helping ensure that facilities are safe, efficient, innovative, well-maintained, and aligned with an exceptional employee and visitor experience.

Working closely with the Facilities Manager and cross-functional business partners, the Assistant Facilities Manager will oversee building operations, maintenance, vendor relationships, , workplace services, and operational initiatives across both facilities.

The ideal candidate is a proactive, highly organized facilities professional who thrives in a complex corporate environment and can balance strategic priorities with hands-on operational responsibilities.

Position Overview:

Facilities Operations

• Assist in the overall management and operation of the campus.
• Support the delivery of a safe, efficient, highly functional, and professional workplace environment for employees, executives, clients, and visitors.
• Conduct regular inspections of offices, common areas, conference spaces, mechanical rooms, exterior areas, and other building spaces to ensure operational excellence.
• Oversee and coordinate preventive and corrective maintenance programs.
• Monitor the performance and condition of critical building systems, including HVAC, electrical, plumbing, building automation systems, elevators, fire and life-safety systems, and other infrastructure.
• Respond to facility-related issues, service requests, and operational concerns in a timely and customer-focused manner.
• Identify opportunities to improve building performance, operational efficiency, sustainability, and the overall workplace experience.

Workplace & Employee Experience

• Partner with internal stakeholders/clients/employees to support high-quality workplace experience across both facilities.
• Assist with the coordination of office moves, space planning, furniture installations, and workspace reconfigurations.
• Support conference room, collaboration space, and common-area functionality.
• Work collaboratively with teams such as Information Technology, Security, Human Resources, Workplace Experience, and Corporate Services.
• Assist with workplace initiatives designed to support employee productivity, engagement, and collaboration.
• Coordinate and oversee relationships with vendors, contractors, and service providers.
• Assist with vendor selection, contract administration, scheduling, and performance management.
• Monitor service quality and ensure vendors meet established service levels and company expectations.
• Coordinate vendor access, work activities, and compliance with site security and safety requirements.
• Review invoices, service reports, and other documentation for accuracy and completion.

Safety, Security & Business Continuity

• Support compliance with applicable building codes, safety standards, and environmental regulations.
• Assist with fire and life-safety inspections, testing, training, and emergency preparedness.
• Partner with Security and other internal teams to support facility access, contractor management, and site security requirements.
• Participate in emergency response and business continuity planning.
• Maintain accurate records related to inspections, maintenance, repairs, incidents, and regulatory compliance.

Qualifications

• Bachelor’s degree preferred but not required
• 3–7 years of experience in facilities management, corporate real estate, workplace operations, property management, or building operations.
• Experience supporting large, complex corporate facilities or multi-building portfolios.
• Strong working knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, and building automation systems.
• Experience managing vendors, contractors, and service providers.
• Proficiency with Microsoft Office and facility, maintenance, or workplace management systems.