Facilities Lead

Allied Fire Protection; Pearland (TX); On-site; USD 65,000 - 100,000; Full time

Benefits offered by this job

Competitive benefits

Job summary

Allied Fire Protection in Pearland, TX is seeking a Facilities Lead to ensure the maintenance, safety, and operational readiness of all AFP office locations. You will coordinate repairs, preventive maintenance, and office moves while managing vendors, budgets, and space planning.

The role requires strong organization, vendor management, and communication skills, with regular travel among AFP sites. Office-based with potential after-hours coordination as needed.

Qualifications

• Experience in facilities coordination across multi-location sites.
• Vendor management and contract oversight.
• Budget tracking, cost analysis, and invoice validation.
• Proficiency with Microsoft Office; familiarity with facilities-management systems.
• Strong organizational, planning, and communication skills.

Responsibilities

• Oversee maintenance, safety, and operation of AFP office locations.
• Coordinate repairs, emergency responses, and service disruptions.
• Manage preventive maintenance schedules and inspections.
• Source and monitor vendors for landscaping, janitorial, HVAC, and other services.
• Plan office moves, space planning, and new office buildouts.
• Partner with architects, contractors, IT, and leadership on facility projects.
• Assist budgeting, forecasting, and cost-saving opportunities.
• Ensure compliance with safety, security, and regulatory requirements.
• Maintain asset records, warranties, permits, and lifecycle planning.

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Professional Pearland, TX, US

3 days ago Requisition ID: 1588

Job Responsibilities:

Ensure the maintenance, safety, operational readiness, and cost-effective management of all AFP office locations. The Facilities Lead serves as the primary point of coordination for facility services, repairs, office moves, new office buildouts, and facility improvement projects while maintaining consistent standards across all locations.

Core Responsibilities:

1. Facility Maintenance & Emergency Response

Receive, prioritize, schedule, and track break-fix requests and urgent facility repairs involving HVAC, plumbing, electrical, roofing, lighting, access doors, security, and other building systems; communicate service disruptions and repair status to affected stakeholders.

2. Preventive Maintenance & Facility Inspections

Maintain preventive maintenance schedules and conduct routine inspections across all locations to reduce downtime, extend asset life, and identify maintenance, cleanliness, safety, and improvement needs.

Source, coordinate, and monitor vendors for landscaping, janitorial services, waste removal, pest control, HVAC, maintenance, and other facility services while maintaining contracts, insurance documentation, renewal dates, scopes of work, and performance expectations.

4. Office Moves & Space Planning

Coordinate employee relocations, furniture moves, workspace changes, office expansions, and facility consolidations with business leaders, IT, and support teams while minimizing disruption to operations.

5. New Office Buildouts & Facility Projects

Partner with consulting firms, architects, contractors, IT, and leadership to coordinate the design, construction, renovation, and opening of AFP offices, including schedules, milestones, budgets, site access, contractor progress, risks, and updates.

6. Budget & Expense Management

Support facility budgeting and forecasting, review proposals and invoices, monitor recurring expenses, validate completed work, identify & track cost-saving opportunities while balancing quality, reliability, safety, and long-term needs.

7. Safety, Security & Regulatory Compliance

Partner with Safety, Human Resources, IT, and leadership to support fire and life-safety requirements, inspections, occupancy standards, emergency procedures, regulatory compliance, keys, badges, access-control systems, alarms, cameras, and contractor access.

8. Utilities & Facility Asset Management

Coordinate essential utility services and maintain records for furniture, appliances, building equipment, warranties, permits, and asset replacement or lifecycle planning.

9. Work Order & Service-Level Management

Maintain a centralized work-order process and track request priority, ownership, vendor response, completion, costs, recurring issues, preventive maintenance compliance, and service-provider performance.

Provide timely facility updates while establishing consistent standards and implementing improvements that strengthen safety, reliability, employee experience, sustainability, and cost efficiency.

Knowledge & Experience

• 3+ years of experience in facilities coordination, property management, construction project coordination, or a related role; multi-location experience preferred.
• Working knowledge of commercial building systems, preventive maintenance programs, vendor management, and facility service contracts.
• Experience coordinating office moves, renovations, construction projects, or new-location buildouts with consultants and contractors.
• Experience reviewing proposals, tracking budgets, validating invoices, and maintaining facility records and compliance documentation.
• Familiarity with work-order or facilities-management systems and Microsoft Office applications.
• Strong organization, planning, prioritization, and follow-through across multiple locations and concurrent projects.
• Effective vendor management, negotiation, problem-solving, and emergency-response coordination skills.
• Clear written and verbal communication with employees, leaders, consultants, contractors, and service providers.
• Sound judgment and the ability to balance urgency, cost, safety, operational impact, and service quality.
• Detail-oriented, customer-focused, and able to work independently in a fast-paced environment.
• Office-based role with regular travel among all AFP office locations and occasional visits to construction or project sites.
• May require availability outside normal business hours to coordinate urgent facility issues, weather events, moves, or project activities.
• Must be able to safely navigate office, warehouse, mechanical, exterior, and active construction areas as required.