Assistant Executive Director — Senior Living Operations

Ivy Living; East Honolulu (HI); On-site; USD 90,000 - 98,000; Full time

Benefits offered by this job

Medical, Dental and Vision benefits

Vacation, Personal Day, Sick Pay, Holi

401(k) Savings Plan with Company Match

Employee Assistance Program

Company Paid Life Insurance

Student Loan Refinancing

Pet Insurance

Job summary

The Ivy at Hawaii Kai, a premier senior living community managed by Oakmont Management Group, seeks an Assistant Executive Director to support daily operations, resident satisfaction, and strategic initiatives. This role requires leadership, financial oversight, and regulatory compliance in a dynamic care environment.

Responsibilities include coordinating with department heads, managing budgets, training staff, and ensuring high-quality services.

Qualifications

• College course or other education in business administration and/or management preferred.
• Prefer one year of experience supervising and managing employees.
• Prefer two years in accounting, human resources, and payroll, preferably in healthcare.
• Ability to train staff effectively.
• Flexibility to work holidays, evenings, weekends, and additional shifts as needed.
• Proficient in MS Office (Word, Excel, Publisher, PowerPoint).
• Must pass criminal background check and health screening, including COVID-19 test.
• Vaccination and booster proof required or valid exemption per legal requirements.

Responsibilities

• Assist the Executive Director in overseeing community operations, including resident care, finances, and compliance.
• Partner with department heads to ensure efficient service delivery across dining, housekeeping, maintenance, and health services.
• Monitor operational challenges and implement solutions to improve efficiency and resident satisfaction.
• Cultivate strong relationships with residents and families, addressing concerns promptly.
• Support recruitment, training, and performance management for staff.
• Monitor budgets, expenditures, and seek cost-saving opportunities without compromising quality.
• Assist with audits, inspections, and quality reviews.

Skills

Staff Training

Supervising

Accounting & Payroll

MS Office Proficiency

Flexibility

Regulatory Compliance

Background Checks

Vaccination Policy

Education

Business Administration Education

Tools

MS Office

Job description

The Ivy at Hawaii Kai, a premier senior living community managed by Oakmont Management Group, seeks an Assistant Executive Director to support daily operations, resident satisfaction, and strategic initiatives. This role requires leadership, financial oversight, and regulatory compliance in a dynamic care environment.

Responsibilities include coordinating with department heads, managing budgets, training staff, and ensuring high-quality services.