Assistant Executive Director

Ivy Living; Honolulu (HI); Hybrid; USD 90,000 - 98,000; Full time

Benefits offered by this job

Medical, Dental and Vision benefits

Vacation, Personal Day, Sick Pay, H…

401(k) Savings Plan with Company Match

Employee Assistance Program

Discounted Meals

Team Member Discount Program

Life Insurance

Job summary

The Ivy at Hawaii Kai, managed by Oakmont Management Group, is seeking an Assistant Executive Director to help oversee day-to-day operations and ensure high-quality services for residents. You will collaborate with department heads to ensure excellence across dining, care, and facilities, while building strong resident and family relationships.

The role requires leadership, staff training, budget awareness, and flexibility to work varied hours.

Qualifications

• College coursework in business administration/management preferred.
• Prefer 1 year of supervising employees.
• Prefer 2 years of accounting, HR, payroll experience in healthcare.
• Ability to effectively train staff.
• Flexibility to work holidays, evenings, weekends and additional shifts.
• Proficient with MS Office (Word, Excel, Publisher, PowerPoint).
• Must pass criminal background check and health screenings, including PCR within 72 hours of start date.
• Vaccination & booster proof or valid exemption subject to legal requirements.

Responsibilities

• Assist the Executive Director in overseeing community operations, including resident care, financial management, and regulatory compliance.
• Partner with department heads to ensure efficient delivery of services across all areas.
• Monitor operational challenges and implement solutions to improve efficiency and resident satisfaction.
• Cultivate strong relationships with residents and families, addressing concerns professionally.
• Support recruitment, training, and performance management for staff.
• Monitor budgets, track expenditures, and identify cost-saving opportunities while maintaining quality.
• Assist in preparing for audits, inspections, and quality reviews.

Skills

MS Office proficiency

Staff training

Leadership

Education

College course in business administration/management

Job description

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Assistant Executive Director- Senior Living- Hawaii Kai

Assistant Executive Director- Senior Living- Hawaii Kai

Salary range: $90k-$98k - Tues- Saturday shift

The Ivy at Hawaii Kai is a premier senior living community situated on a beautifully landscaped campus. Managed by Oakmont Management Group, The Ivy at Hawaii Kai provides exceptional quality, comfort, and care with five-star services and amenities. Residents enjoy a rewarding lifestyle with individualized comprehensive support that promotes continuing independence. We deliver meaningful lifestyles and relationships with residents, families, and team members by developing a winning culture and living these values: Authenticity * Teamwork * Compassion * Commitment * Resilience.

With communities across California and Nevada opportunities for career growth, relocation, and travel are significant. In addition, our team members may enjoy the following benefits:

• Medical, Dental and Vision benefits
• Vacation, Personal Day, Sick Pay, Holidays
• Discounted Meals
• Team Member Discount Program
• 401(k) Savings Plan with Company Match
• Recognition Programs
• Company Paid Life Insurance
• Student Loan Refinancing
• Pet Insurance
• Employee Assistance Program

As the Assistant Executive Director, you will play a critical role in supporting the day-to-day operations of our community, ensuring the delivery of high-quality services and resident satisfaction.

Responsibilities:

• Assist the Executive Director in overseeing the overall operations of the community, including resident care, financial management, and regulatory compliance.
• Partner with department heads to ensure efficient and effective delivery of services across all areas, including dining, housekeeping, maintenance, and health services.
• Monitor and address operational challenges, implementing solutions to enhance efficiency and resident satisfaction.
• Cultivate strong relationships with residents and their families, addressing concerns promptly and professionally.
• Support recruitment, training, and performance management for staff to maintain a high-performing, resident-focused team.
• Monitor budgets, track expenditures, and identify opportunities for cost savings without compromising quality.
• Assist in preparing for and participating in audits, inspections, and quality reviews.

Contribute to the development and execution of strategic initiatives to enhance community growth, services, and reputation

Qualifications:

• College course or other education in business administration and/or management preferred.
• Prefer one (1) year of experience supervising and managing employees.
• Prefer two (2) years of experience in accounting, human resources, and payroll. Preferably in the healthcare industry.
• Ability to effectively train staff.
• Flexibility in work schedule as evidenced by working holidays, evenings, weekends, and additional shifts when necessary to ensure adequate coverage within the department.
• Able to operate a personal computer and be proficient in MS Office programs (Word, Excel, Publisher, PowerPoint, etc.)
• Must pass a Criminal Background check and Health Screening tests, including COVID-19 Polymerase Chain Reaction (PCR) test within 72 hours of start date.
• Oakmont Management Group is committed to protecting our team members and residents from COVID-19. All new team members must provide proof of COVID-19 vaccination & booster or valid exemption due to Qualifying Medical Reasons or Religious Beliefs subject to legal requirements.

Oakmont Management Group, based in Irvine, California, is a recognized leader in the senior living industry that manages a portfolio of communities under the Oakmont Senior Living and Ivy Living brands. OMG currently serves over 6,000 seniors across 64 communities in California, Hawaii, and Nevada. At OMG, we strive to create an atmosphere of family and community among team members, residents, and resident family members. We know that caring and meaningful relationships are the foundation of a rewarding life, and our team is hand-selected for their skills, previous experience, and passion for working with the elderly. Our practice is to incorporate joy and laughter alongside our expectations of excellence. Walk into our communities and feel our pride of ownership and commitment to service.

Oakmont Management Group is an Equal Opportunity Employer.