Event Coordinator

Continuity Marketing Inc; Houston (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Continuity Marketing Inc in Houston is seeking a Public Relations Associate responsible for planning and organizing memorable events. The ideal candidate will excel in communication and organizational skills, have a strong attention to detail, and a minimum of three years of planning experience.

This role involves coordinating with clients, staff, and vendors, ensuring events exceed expectations. Competitive compensation is offered in a fun and supportive work environment.

Qualifications

• Minimum of three years of planning experience.
• Excellent written and verbal communication skills.
• Detail-oriented and reliable.
• Able to work well individually and in a group.

Responsibilities

• Plan and organize events according to customer requirements.
• Communicate directly with customers throughout the planning process.
• Meet with sponsors and organizations to discuss event specifications.
• Negotiate contracts with various vendors.
• Monitor and oversee events to ensure adherence to plans.
• Perform post-event tasks to ensure client satisfaction.
• Evaluate potential locations and vendors for future events.

Skills

Organizational skills

Communication skills

Detail-oriented

Time management

Education

High school diploma

Job description

Specializing in creative solutions & bespoke brand awareness strategies, Continuity Marketing Inc. endeavors to go above and beyond all expectations. We are business leaders in the marketing industry, and we are looking to add a Public Relations Associate to the team.

Job Description

It is an opportunity for those with exceptional organizational skills who love planning memorable events for a wide variety of clients. The role requires serving as the “go-to” person for clients, staff, and vendors, coordinating everything from a big-picture viewpoint to create flawless experiences for sponsors and guests. We are passionate about exceeding our clients’ expectations and trust a large part of that responsibility to the event coordinator, so we offer competitive compensation and a fun and supportive work environment. Bring your problem‑solving skills and passion for perfection to our company and enjoy the satisfaction of turning ideas and dreams into reality.

Job Responsibilities

• Plan and organize events according to customer requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, and creating signage.
• Communicate directly with the customer throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.
• Meet with sponsors, committees, organizations, and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.
• Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.
• Monitor and oversee events from preparation and set‑up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.
• Perform post‑event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.
• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.

Qualifications

• High school diploma plus a minimum of three years of planning experience.
• Excellent written and verbal communication skills, including the ability to handle conflict calmly and professionally.
• Detail‑oriented and reliable with good time‑management skills.
• Able to work well individually and in a group.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Job Location

Location details not provided.