Assistant Event Coordinator

Hustle Notice Biz; Charlotte (NC); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a motivated Assistant Event Coordinator to join their team. In this dynamic role, you'll support the planning and execution of events, ensuring a seamless experience for clients and attendees. Your organizational skills and creativity will shine as you manage multiple tasks, coordinate logistics, and maintain positive relationships with vendors and clients. With opportunities for advancement and a supportive team environment, this position is perfect for someone looking to grow in the event management field. If you thrive in a fast-paced atmosphere and are passionate about creating memorable experiences, we want to hear from you!

Benefits

Health Insurance

Paid Time Off

Opportunities for Advancement

Supportive Team Environment

Qualifications

• Strong organizational and time management abilities are essential.
• Excellent communication and interpersonal skills are required.

Responsibilities

• Assist in planning and executing events to ensure success.
• Coordinate logistics and serve as a point of contact during events.

Skills

Organizational Skills

Communication Skills

Problem-Solving

Time Management

Creativity

Education

High School Diploma

Degree in Event Management

Degree in Hospitality

Degree in Marketing

Tools

Microsoft Office Suite

Event Management Software

Social Media Platforms

Job description

Join to apply for the Assistant Event Coordinator role at Hustle Notice Biz.

Position Title: Assistant Event Coordinator

Location: Charlotte, NC

Employment Type: Full-Time

Reports To: Event Coordinator

Job Summary

The Assistant Event Coordinator supports the planning, coordination, and execution of events to ensure they run smoothly and successfully. This role requires strong organizational skills, creativity, and the ability to manage multiple tasks simultaneously. The Assistant Event Coordinator works closely with the Event Coordinator and other team members to deliver memorable experiences for clients and attendees.

Key Responsibilities

Event Planning And Preparation

• Assist in brainstorming and developing event concepts and themes.
• Help create and maintain event timelines and schedules.
• Research and source vendors, venues, and suppliers as needed.
• Coordinate logistics, including transportation, accommodation, and equipment rentals.

Event Coordination

• Serve as a point of contact for vendors, clients, and team members during events.
• Assist in managing on-site event setup, execution, and teardown.
• Monitor event activities to ensure compliance with timelines and quality standards.
• Address and resolve any issues or emergencies during events.

Administrative Tasks

• Prepare event-related documents, such as contracts, budgets, and itineraries.
• Maintain accurate records of expenses and other financial transactions.
• Support marketing efforts by creating promotional materials or managing social media accounts.
• Handle email and phone inquiries regarding events.

Client And Stakeholder Support

• Communicate regularly with clients to understand their needs and provide updates.
• Build and maintain positive relationships with vendors, sponsors, and other stakeholders.
• Collect and evaluate feedback post-event to improve future services.

Skills, Knowledge and Expertise

• High school diploma or equivalent (required). A degree in Event Management, Hospitality, Marketing, or a related field (preferred).
• Strong organizational and time management abilities.
• Excellent communication and interpersonal skills.
• Problem-solving mindset with the ability to work under pressure.
• Proficiency in Microsoft Office Suite, event management software, and/or social media platforms.
• Creativity and attention to detail.

Benefits

• Health insurance
• Paid time off
• Opportunities for advancement and skill development
• Supportive team environment