Assistant Event Coordinator

Talk More Motive; San Antonio (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a motivated Assistant Event Coordinator to join their dynamic team. This role involves supporting the Event Manager in planning and executing memorable events, from vendor research to on-site coordination. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a positive attitude. You'll play a crucial role in ensuring events run smoothly and meet client expectations, making this an exciting opportunity for someone looking to grow in the events industry. If you're passionate about creating exceptional experiences and thrive in a fast-paced environment, this role is perfect for you.

Qualifications

• Strong organizational and multitasking abilities are essential.
• Excellent written and verbal communication skills are required.

Responsibilities

• Assist with event planning, vendor research, and budget tracking.
• Provide on-site support during events and handle administrative tasks.

Skills

Organizational Skills

Multitasking

Communication Skills

Problem-Solving Skills

Customer Service

Education

High School Diploma

Degree in Event Planning or Related Field

Tools

Microsoft Office Suite

Event Management Software

Job description

Join to apply for the Assistant Event Coordinator role at Marketing Consultancy Lab

Job Description: Assistant Event Coordinator

Position Title: Assistant Event Coordinator
Department: Events
Reports to: Event Manager
Location: San Antonio, TX
Job Type: Full-Time

About Us: Marketing Consultancy Lab is dedicated to delivering exceptional events that inspire, engage, and create lasting memories. We are seeking a motivated and organized Assistant Event Coordinator to join our team. In this role, you will work closely with the Event Manager and the rest of the event planning team to ensure seamless execution of events from concept to completion.

Key Responsibilities:

• Event Planning Support: Assist with the preparation and planning of events, including researching vendors, venues, and other event-related resources.
• Communication: Act as a liaison between clients, vendors, and internal teams to ensure clear and effective communication.
• Budget Tracking: Assist in maintaining event budgets, tracking expenses, and ensuring events stay within allocated budgets.
• On-Site Support: Provide on-the-day support during events, ensuring everything runs smoothly, troubleshooting issues as they arise.
• Scheduling: Assist in the development and management of event timelines and schedules.
• Client Interaction: Provide exceptional customer service to clients and attendees, addressing any questions or concerns in a timely manner.
• Administrative Tasks: Handle administrative tasks such as event documentation, filing, and preparation of materials required for events.
• Post-Event Activities: Assist with post-event evaluation, including compiling feedback and preparing reports.

Qualifications:

• High school diploma or equivalent; a degree in event planning, hospitality, communications, or a related field is preferred.
• Strong organizational and multitasking abilities.
• Excellent communication skills (written and verbal).
• Ability to work under pressure and manage tight deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and event management software.
• A positive, can-do attitude and willingness to take initiative.
• Strong attention to detail and problem-solving skills.

Seniority level: Entry level

Employment type: Full-time

Job function: Marketing and Other

Industries: Events Services