Assistant Division Manager - Operations (Hybrid Opportunity)

Stanford Reglab; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Abundance Network"s Division of Hematology offers a collaborative hybrid work environment where administrative professionals support education, innovation, and impact.

This role involves developing and administering programs, analyzing data, coordinating budgets, and serving as a subject matter expert for unit operations. Bachelor’s degree and three years of relevant experience are required; this position offers growth in a dynamic academic medical setting.

Qualifications

• Bachelor’s degree and three years of relevant experience.
• Ability to prioritize, multi-task and meet deadlines.
• Strong written and oral communication skills.
• Experience working independently and as part of a team.
• Knowledge of program administration and policy development.

Responsibilities

• Independently implement and evaluate day-to-day activities of the unit.
• Collect and analyze data, create reports, and explain trends.
• Analyze and interpret policies; revise procedures.
• Represent the program as key contact and resource within the department.
• Organize outreach activities and coordinate events.
• May assist with budgets, expenditures, and forecasting.
• May direct or supervise staff.

Skills

Multi-tasking

Organizational skills

Initiative

Communication skills

Teamwork

Policy comprehension

Education

Bachelor's degree

Tools

Microsoft Office

Excel

Job description

Hematology is an exciting and rapidly advancing field where groundbreaking science moves from discovery to better care for people with blood disorders. The Division of Hematology brings together talented faculty, trainees, researchers, clinicians, and administrative professionals in a highly collaborative environment devoted to innovation, education, and meaningful impact. It is an inspiring place to learn, contribute, and grow—where team members support one another, help educate the next generation of leaders, and play an important role in advancing the Division’s mission.

This is a hybrid opportunity.

Have significant responsibilities for administrative or operational services, functions or programs. Typical duties include developing and administering programs, policies and procedures, performing analyses or acting as a subject matter expert for the function or program. Positions typically include a variety of functions; professionals specializing in a specific field (e.g. facilities, finance) should be classified in the applicable job series. Positions that administer the content of research programs and/or develop curriculum refer to APP series. While these positions often supervise staff, they are primarily individual contributors.

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.