Administrative Manager (Hybrid Opportunity)

Stanford Reglab; United States; On-site; USD 70,000 - 95,000; Full time

Job summary

The Stanford Division of Nephrology seeks an Administrative Manager (ASA 1) to provide operational support to faculty, staff, trainees and programs. Reporting to the Division Director, you will support academic affairs, human resources, facilities management and special projects while guiding a team of administrative staff.

Lead cross-functional initiatives, manage budgets and communications, and uphold a positive, productive work culture that advances patient care and research at Stanford.

Qualifications

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Skills

Prioritization

Multi-tasking

Organizational skills

Initiative

Communication

Judgment

Teamwork

Subject matter knowledge

Education

Bachelor’s degree

Job description

The Stanford Division of Nephrology is a dynamic and growing division within the Department of Medicine and Stanford University’s School of Medicine. Nephrology is the branch of internal medicine devoted to the study, diagnosis, and treatment of kidney disease. The Division of Nephrology is committed to excellence, innovation and diversity and offers faculty and fellows unparalleled prospects for research, clinical training, University and community service. Our staff are critical to supporting our organization’s goals and enabling our ongoing mission to deliver world-class patient care, conduct cutting-edge research and educate the next generation of leaders and scientists to tackle public health challenges.

We are seeking to fill the role of Administrative Manager (ASA 1) who will provide operational support to our faculty, staff, trainees and programs. Reporting to the Division Director, you will support people functions (academic affairs, human resources), partner on facilities management and oversee special projects. In addition, you will lead our team of administrative staff directly supporting faculty and intra-department groups and programs. Help us reinforce the next generation of professional and scientific staff in a positive and productive work culture. Are you personable, proactive, love tackling multiple projects and exude a high-level of customer service, productivity, accuracy, organization and independence? Then this may be the place for you! Bring your talent and skill to help support our mission to advance human health.

Have significant responsibilities for administrative or operational services, functions or programs. Typical duties include developing and administering programs, policies and procedures, performing analyses or acting as a subject matter expert for the function or program. Positions typically include a variety of functions; professionals specializing in a specific field (e.g. facilities, finance) should be classified in the applicable job series. Positions that administer the content of research programs and/or develop curriculum refer to APP series. While these positions often supervise staff, they are primarily individual contributors.

Core Duties:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.




• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.




• Analyze and interpret policies; develop, revise and implement procedures for program or function.




• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.




• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.




• May participate in development of budgets, monitor, and approve expenditures. May perform limited forecasting and provide recommendations that determine the budget.




• May direct staff to perform various tasks and assignments. May also supervise staff.

Minimum Education and Experience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work and multi-task.




• Demonstrated excellent organizational skills.




• Demonstrated ability to take initiative and ownership of projects.




• Ability to communicate effectively both orally and in writing.




• Ability to routinely and independently exercise sound judgment in making decisions.




• Demonstrated experience working independently and as part of a team.




• Relevant subject matter knowledge.




• Ability to direct the work of others, for jobs requiring supervision.