Assistant Division Manager - Operations (Hybrid Opportunity)

Stanford University; Palo Alto (CA); Hybrid; USD 70,000 - 95,000; Full time

Job summary

Stanford University is seeking an Administrative Services Administrator 1 to serve as the Assistant Division Manager - Operations within the Division of Hematology. The role reports to the Administrative Director and collaborates closely with the Division Chief and Finance/Research teams to support divisional programs and functions.

This is a hybrid opportunity aligning operations, budgeting, and staff supervision to ensure efficient daily operations and strategic initiatives, with emphasis on

Qualifications

• Bachelor’s degree with 3 years of relevant administrative experience.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and oral communication skills and independent judgment.
• Experience working in a team and with diverse stakeholders.

Responsibilities

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review trends; formulate and evaluate alternative solutions to achieve goals.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department or school; commit resources and provide information or training.
• May participate in development of budgets, monitor expenditures and provide recommendations that determine the budget.
• May direct staff to perform various tasks and assignments; may also supervise staff.

Skills

Prioritization

Organizational skills

Initiative

Communication

Judgment

Teamwork

Subject matter knowledge

Supervision

Education

Bachelor's degree

Job description

Hematology is an exciting and rapidly advancing field where groundbreaking science moves from discovery to better care for people with blood disorders. The Division of Hematology brings together talented faculty, trainees, researchers, clinicians, and administrative professionals in a highly collaborative environment devoted to innovation, education, and meaningful impact. It is an inspiring place to learn, contribute, and grow—where team members support one another, help educate the next generation of leaders, and play an important role in advancing the Division’s mission.
Stanford University is seeking an Administrative Services Administrator 1 to serve as the Assistant Division Manager - Operations. Reporting to the Administrative Director, this position will support the Division Chief and Division Director and collaborate closely with the Assistant Division Manager for Finance and Research to administer and support divisional programs and functions.

This is a hybrid opportunity.

Responsibilities

Core Duties

• Independently implement, administer and evaluate day-to-dayactivities of the unit, function or program by identifying and executingtasks and objectives, making recommendations that impact policies andprograms, and assigning resources to achieve the goals of theprogram.
• Collect and analyze data, create reports, review and explaintrends; formulate and evaluate alternative solutions and/orrecommendations to achieve the goals of the program orfunction.
• Analyze and interpret policies; develop, revise and implementprocedures for program or function.
• Represent the program or function as the key contact and subjectmatter expert within the department, unit or school. Commit resourcesand provide information and/or training. May also represent the programor function to external/internal stakeholders andconstituencies.
• Organize and/or participate in outreach activities that mayinclude developing communications and training, planning/promotingevents and/or conferences.
• May participate in development of budgets, monitor, and approveexpenditures. May perform limited forecasting and providerecommendations that determine the budget.
• May direct staff to perform various tasks and assignments. Mayalso supervise staff.

Minimum Education andExperience

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to prioritize own work andmulti-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and inwriting.
• Ability to routinely and independently exercise sound judgment inmaking decisions.
• Demonstrated experience working independently and as part of ateam.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiringsupervision.