Assistant Director, Conferences and Events

New York University; New York (NY); On-site; USD 77,000 - 83,000; Full time

Job summary

New York University, located in New York, NY, is seeking an Assistant Director of Conferences and Events to plan, execute, and evaluate a range of conferences, seminars, career and admissions events, and special programs. The role involves facilities, budgeting, participant communications, and vendor payments, with travel and flexible hours as needed.

The candidate will supervise administrative staff, research best practices in event technologies, and produce management reports.

Qualifications

• Bachelor's Degree required.
• Certified Meeting Planner or Master’s degree preferred.
• 5+ years in conference/event development and management, budgeting, or supervisory role.

Responsibilities

• Plan, execute, and evaluate industry conferences, seminars, career and admissions events, and special programs.
• Manage facilities, budgeting, participant communications, and vendor relations/payments.
• Supervise administrative aides and generate management reports.
• Occasional travel, light lifting, and evening and weekend work.

Skills

Analytical skills

Communication skills

Event management

Project management

Microsoft Office

Public speaking

Social media familiarity

MS Office

Public speaking

Database management

Social media

Independent work

Travel readiness

Light lifting

Education

Bachelor's Degree

Certified Meeting Planner OR Master’s in Marketing/Event Management

Job description

Assistant Director, Conferences and Events

New York, NY

Overview

The Office of Events at the School of Professional Studies (SPS) is seeking an Assistant Director, Conferences and Events to plan, execute, and evaluate industry conferences, seminars, career and admissions events, and special programs. Facilitate all aspects of events management including facilities, budgeting, participant communications, and vendor relations and payments. Research best practices and innovative event technologies and strategies; supervise administrative aides and generate reports for management. This position includes occasional travel, light lifting, and evening and weekend work.

Responsibilities

Required Education:

• Bachelor's Degree

Preferred Education:

• Certified Meeting Planner or Master's degree in Marketing or Event Management.

Required Experience:

• 5+ years related experience in conference and event development and management, budget and staff supervision or equivalent combination of education and experience.

Preferred Experience:

• Experience developing and managing conferences and events in higher education.

Required Skills, Knowledge and Abilities:

• Superior analytical, communicative, event and project management, multi-tasking, proofreading and copyediting, and Microsoft Office suite skills.
• Strong database management and tracking, presentation, and public speaking skills.
• Ability to understand social media vehicles and to communicate on various platforms.
• Strong ability to work independently and across diverse student and alumni populations, institutional offices and vendors, and professional organizations and associations.
• Some evening and weekend work is required.
• Some travel may be required.
• Light lifting and transporting of on- and off campus event items may be necessary.

Qualifications

In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $77,000.00 to USD $83,000.00. New York University considers factors such as scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.