Assistant Director, Short-Term Summer and Study Abroad

University of Notre Dame; Notre Dame (IN); On-site; USD 54,000 - 66,000; Full time

Job summary

University of Notre Dame is seeking an Assistant Director of Short-Term & Summer Study Abroad Programs to lead operations, strategy, and student engagement for a growing international portfolio.

You will coordinate cross-department partnerships, oversee budgets with the finance team, and drive recruitment through marketing campaigns, info sessions, and events. The role emphasizes data-driven improvements and strategic communications.

Qualifications

• Bachelor’s degree required.
• 3–4 years of professional experience in higher education, international education, student advising, or related fields.
• Experience living/studying/working outside the United States is preferred.
• Ability to develop and support DEI programming within an academic setting.

Responsibilities

• Provide end-to-end advising and support for undergraduate students in study abroad.
• Lead program operations, budgeting, and campus collaboration with academic departments and faculty.
• Develop and execute marketing strategies for summer study abroad and manage communications.
• Design assessments, analyze results, and prepare executive reports for leadership.

Skills

Global Experience

Inclusive Leadership

Communication & Interpersonal

Project Management

Administration

Technical Proficiency

Collaborative Mindset

Education

Bachelor’s degree

Tools

Terra Dotta

Via TRM

Google Workspace

Microsoft Teams

Social media platforms

Job description

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Job Description

Are you passionate about creating life-changing global experiences for students? Notre Dame Global (NDG) is looking for an energetic, detail-oriented Assistant Director of Short-Term & Summer Study Abroad Programs to lead the operations, strategy, and student engagement for our growing summer and short-term international portfolio.

What You’ll Do:

Student Engagement & Program Advising

• Guide the Student Journey: Deliver end-to-end support for undergraduate students, including 1:1 advising, program selection, application guidance, pre-departure orientations, and re-entry debriefings.
• Advocate for Student Success: Serve as a primary point of contact for student needs, questions, and concerns across the entire study abroad lifecycle.

Program Operations, Budgeting & Campus Collaboration

• Campus Engagement: Build and maintain strong partnerships with academic departments and faculty to design and deliver high-quality short-term programs.
• Fiscal Responsibility: Oversee program budgets in close collaboration with the NDG finance team.
• Process Excellence: Define program goals, standardize procedures, and ensure all student and program documentation remains accurate and up to date.

Marketing, Recruitment & Communications

• Drive Recruitment Strategy: Develop and execute comprehensive marketing strategies for summer study abroad, including info sessions, digital campaigns, and campus events.
• Creative Outreach: Partner with the communications team to design compelling promotional materials, manage web content, write newsletters, and produce social media campaigns.

Strategy, Assessment & Analytics

• Measure Impact: Design, deploy, and analyze program assessments and survey reports to continuously evaluate and improve the student experience.
• Data & Reporting: Maintain accurate program records and assist in preparing executive reports, proposals, and strategy presentations for NDG leadership.

Who You Are:

• Global Champion: Deeply passionate about cross-cultural exchange and expanding global opportunities for higher education students.
• Relationship Builder: Exceptional interpersonal skills with a proven track record of collaborating across diverse academic departments, faculty, and administrative teams.
• Strategic & Creative Operator: Balanced approach to creative marketing (social media, events, web) alongside rigorous operational details (budgeting, tracking, risk management).
• Analytical Communicator: Skilled at synthesizing student feedback and data into actionable program improvements and clear executive reports.

Qualifications

Education & Experience

• Education: Bachelor’s degree required.
• Experience: 3 to 4 years of professional experience in higher education, international education, student advising, or related fields.

Core Qualifications & Skills

• Global Experience: Firsthand experience living, studying, or working outside the United States.
• Inclusive Leadership: Demonstrated track record of developing and supporting diversity, equity, and inclusion (DEI) programming within an academic setting.
• Communication & Interpersonal Engagement: Superior written and verbal communication skills, with a proven ability to build trust and engage effectively across diverse cultural and linguistic backgrounds.
• Project Management & Administration: Strong organizational, administrative, and project management skills with exceptional attention to detail.
• Technical Proficiency: Skilled in standard office and study abroad industry technologies (e.g., Terra Dotta, Via TRM), collaborative platforms (e.g., Google Workspace, Microsoft Teams), and social media platforms for outreach.
• Collaborative Mindset: A dedicated team player with a strong work ethic, high adaptability, and a commitment to mission-driven work.

Additional Information

Compensation:

Up to $60,000, commensurate with experience

This position will be accepting applications until October 18, 2026.

A resume and cover letter are required to be considered for this position.

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a). We strongly encourage applications from candidates attracted to a university with a Catholic identity.