Assistant Director, Short-Term Summer and Study Abroad

SmartRecruiters, Inc.; Notre Dame (IN); On-site; USD 52,000 - 60,000; Full time

Job summary

The University of Notre Dame is seeking an energetic Assistant Director of Short-Term & Summer Study Abroad Programs to lead operations, strategy, and student engagement for growing programs.

You will guide undergraduates through their global journeys, collaborate with faculty to launch high-impact experiences, and shape marketing to inspire international opportunities.

Qualifications

• 3–4 years of experience in higher education or international education.
• Experience in DEI programming within an academic setting.
• Strong written and verbal communication skills across diverse backgrounds.
• Proficient with Terra Dotta, Via TRM and collaboration tools.

Responsibilities

• Provide end-to-end advising and program selection for undergraduates.
• Partner with faculty and departments to design short-term programs.
• Oversee program budgets in collaboration with NDG finance.
• Develop and execute marketing strategies for summer programs.
• Design assessments and report on program impact.

Skills

Global Experience

DEI Programming

Communication Skills

Project Management

Collaborative Mindset

Analytical Reporting

Tools

Terra Dotta

Via TRM

Google Workspace

Microsoft Teams

Job description

Assistant Director, Short-Term Summer and Study Abroad

• Full-time
• Division: VP-Assoc Prov for Internationaliztn
• Job Subfamily: Study Abroad - AA010
• Unit: VP-Assoc Prov for Internationaliztn - 28401
• Job Family: Academic Aff

The University of Notre Dame is more than a workplace! We are a vibrant, mission-driven community where every employee is valued and supported. Rooted in a tradition of excellence and inspired by our Catholic character, Notre Dame is committed to fostering an environment of care that nurtures the whole person - mind, body, and spirit. Here, you will find a deep sense of belonging, a culture that prioritizes well-being, and the opportunity to grow your career while being a force for good in the world. Whether contributing to world-class research, shaping the student experience, or supporting the University’s mission in other ways, you will be part of a dedicated team working to make a meaningful impact on campus and beyond. At Notre Dame, your work matters, and so do you!

Are you passionate about creating life-changing global experiences for students? Notre Dame Global (NDG) is looking for an energetic, detail-oriented Assistant Director of Short-Term & Summer Study Abroad Programs to lead the operations, strategy, and student engagement for our growing summer and short-term international portfolio.

In this role, you will be the driving force behind student internationalization—guiding undergraduates through every stage of their global journey, partnering with faculty to launch high-impact programs, and shaping the marketing strategies that inspire students to explore the world.

What You’ll Do:

Student Engagement & Program Advising

• Guide the Student Journey: Deliver end-to-end support for undergraduate students, including 1:1 advising, program selection, application guidance, pre-departure orientations, and re-entry debriefings.
• Advocate for Student Success: Serve as a primary point of contact for student needs, questions, and concerns across the entire study abroad lifecycle.

Program Operations, Budgeting & Campus Collaboration

• Campus Engagement: Build and maintain strong partnerships with academic departments and faculty to design and deliver high-quality short-term programs.
• Fiscal Responsibility: Oversee program budgets in close collaboration with the NDG finance team.
• Process Excellence: Define program goals, standardize procedures, and ensure all student and program documentation remains accurate and up to date.

Marketing, Recruitment & Communications

• Drive Recruitment Strategy: Develop and execute comprehensive marketing strategies for summer study abroad, including info sessions, digital campaigns, and campus events.
• Creative Outreach: Partner with the communications team to design compelling promotional materials, manage web content, write newsletters, and produce social media campaigns.

Strategy, Assessment & Analytics

• Measure Impact: Design, deploy, and analyze program assessments and survey reports to continuously evaluate and improve the student experience.
• Data & Reporting: Maintain accurate program records and assist in preparing executive reports, proposals, and strategy presentations for NDG leadership.

Who You Are:

• Global Champion: Deeply passionate about cross-cultural exchange and expanding global opportunities for higher education students.
• Relationship Builder: Exceptional interpersonal skills with a proven track record of collaborating across diverse academic departments, faculty, and administrative teams.
• Strategic & Creative Operator: Balanced approach to creative marketing (social media, events, web) alongside rigorous operational details (budgeting, tracking, risk management).
• Analytical Communicator: Skilled at synthesizing student feedback and data into actionable program improvements and clear executive reports.

Education & Experience

• Experience: 3 to 4 years of professional experience in higher education, international education, student advising, or related fields.

Core Qualifications & Skills

• Global Experience: Firsthand experience living, studying, or working outside the United States.
• Inclusive Leadership: Demonstrated track record of developing and supporting diversity, equity, and inclusion (DEI) programming within an academic setting.
• Communication & Interpersonal Engagement: Superior written and verbal communication skills, with a proven ability to build trust and engage effectively across diverse cultural and linguistic backgrounds.
• Project Management & Administration: Strong organizational, administrative, and project management skills with exceptional attention to detail.
• Technical Proficiency: Skilled in standard office and study abroad industry technologies (e.g., Terra Dotta, Via TRM), collaborative platforms (e.g., Google Workspace, Microsoft Teams), and social media platforms for outreach.
• Collaborative Mindset: A dedicated team player with a strong work ethic, high adaptability, and a commitment to mission-driven work.

Compensation: Up to $60,000, commensurate with experience

This position will be accepting applications until October 18, 2026.

The University ofNotreDameseeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, genetic information, or age in employment. Moreover,NotreDameprohibits discrimination against veterans or disabled qualified individuals, and complies with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).Westronglyencourageapplicationsfrom candidates attracted to a university with a Catholic identity.