Assistant Director of Recruitment-Admissions

University of the Incarnate Word; San Antonio (TX); On-site; USD 44,000 - 60,000; Full time

Job summary

University of the Incarnate Word (UIW) is seeking an Assistant Director of Recruitment-Admissions to support the Director and Associate Director in outreach and recruitment for First Time in College students. The role emphasizes Broadway Campus programs and requires up to 20% travel.

You will collaborate with Admissions teams, utilize Banner and CRM systems, and produce data-driven MS Excel reports to improve recruitment outcomes.

Qualifications

• Bachelor's degree required.
• Three years’ progressive experience with students in higher education.
• Two years supervising or leading teams in projects.

Responsibilities

• Assist the Director and Associate Director with outreach and recruitment initiatives for FTIC students.
• Special focus on recruitment and admissions for Broadway Campus programs.
• Travel up to 20% to support events and outreach.

Skills

CRM management

Attention to detail

Communication skills

Customer service

Data gathering

Excel reporting

Multitasking

Project management

Microsoft Office

Education

Bachelor's Degree

Tools

Banner

BDM/Imaging systems

CRM systems

MS Excel

Microsoft Teams

Outlook

Job description

Position Summary

The Assistant Director of Recruitment-Admissions assists the Director and Associate Director of Admissions with initiatives and objectives to increase outreach and recruitment of prospective FTIC (First Time in College) students. This position's primary focus will be on recruitment and admissions for UIW's Broadway Campus programs, which includes traveling 20% of the time. The Assistant Director of Recruitment-Admissions reports to the Associate Director of Freshman Admissions.

Knowledge Skills And Abilities

• Proficient in working with admissions systems such as Banner, BDM/Imaging systems, and CRM management systems.
• Strong attention to detail and strong organization skills.
• Strong communication and interpersonal skills to effectively lead.
• Strong recruitment and customer service skills combined with a strong work ethic; goal-oriented and self-motivated approach toward achieving consistent results.
• Ability to effectively gather and collect data and build MS Excel reports.
• Ability to effectively multi-task and deliver work product under tight deadlines.
• Strong project management, time management, and planning skills.
• Proficient in Microsoft Office Outlook, Word, Excel and Teams or equivalent.
• Ability to effectively manage difficult or emotional customer situations and respond promptly to customer needs.
• Consistently reports to work on time, ensures work responsibilities are covered when absent, arrives to meetings and appointments on time.
• Follows instructions, responds to management direction; takes responsibility for own actions.
• Ability to consistently meet productivity standards.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree.

Required Work Experience

• Three (3) years of progressively responsible professional experience working with students in higher education.
• Two (2) years of experience supervising or leading teams in projects.

Preferred Qualifications

• Master's Degree or current enrollment in Master's or higher program.
• Bilingual (Spanish).

Required Certifications, Licenses Or Registrations

• Valid driver license with "Real ID" designation, as required for air travel, or ability to obtain by first day of employment.
• Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday, 8 am to 5pm. Some evenings and weekend required and extensive travel.

Physical Demands

• Ability to regularly lift, push, and pull up to 20 lbs. of recruiting materials.
• Ability to move about and actively engage with others during event preparation, execution of event, and post event activities.
• Ability to travel extensively by vehicle or plane and move about airports with luggage and marketing materials.

Posting Number

AS2263PO

Job Type

Full Time

Job Category

Administrator (exempt)

Desired Start Date

07/01/2026

Reports To

Associate Director of Freshman Admissions

Salary

$52,100 Annualized

Open Date

06/05/2026

Open Until Filled

Yes

Special Instructions to Applicant

N/A.

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).