Assistant Director of Operations

College Achieve Public Schools (CAPS); Paterson (NJ); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Life insurance

NJ State Pension Plan

Flexible spending account (FSA)

Professional development support

Performance Evaluation

Job summary

College Achieve Public Schools in Paterson, NJ seeks an organized Assistant Director of Operations to support day-to-day school operations across offices, facilities, technology, HR processes, transportation, food services, inventory, and events.

The role reports to the Director of Operations and requires proactive problem solving, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

• Bachelor's degree preferred.
• Minimum four years of experience in a school environment.
• Experience supporting school operations, facilities, or related functions preferred.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Oversee day-to-day operational functions with the Director of Operations.
• Monitor systems and propose SOP improvements to increase efficiency.
• Manage vendors and service providers to ensure timely and effective service delivery.
• Coordinate with school leadership to address operational needs promptly.
• Assist with maintenance requests and work orders.
• Prepare campus for opening of each school year and end-of-year closeout.

Skills

Organizational skills

Project management

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Organization: College Achieve Public Schools
District: College Achieve Paterson Charter School
Location: Paterson, NJ 07502

About College Achieve Public Schools

College Achieve Public Schools is a growing network of high-performing public charter schools dedicated to preparing scholars for college and lifelong success. Our mission is to equip every student with the academic foundation and character necessary to thrive in a competitive world. We believe in high expectations, a supportive environment, and providing our staff with the tools to succeed.

Position Overview

College Achieve Public Schools is seeking an organized, solutions-oriented Assistant Director of Operations to support the effective day-to-day operations of the school. Reporting to the Director of Operations, the Assistant Director helps coordinate and continuously improve operational systems that support students, staff, families, and the overall school community.

The Assistant Director of Operations supports multiple areas of school operations, including office management, facilities, technology, human resources processes, transportation, food services, inventory and asset management, and school events. The successful candidate will be a proactive problem solver who demonstrates strong organizational skills, sound judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced school environment.

Key Responsibilities

School Operations

• Support the Director of Operations in overseeing the day-to-day operational functions of the school.
• Monitor operational systems and recommend improvements to standard operating procedures to increase efficiency and effectiveness.
• Support the management of school vendors and service providers and assist in ensuring services are delivered effectively and in accordance with school expectations.
• Collaborate with school leadership and main office staff to ensure operational needs are addressed promptly.
• Monitor the completion of maintenance requests and work orders.
• Assist with maintaining accurate operational records and completing required reports.

Facilities & Campus Management

• Support the Director of Operations in maintaining a safe, clean, organized, and welcoming school environment.
• Assist with facilities maintenance and coordination of custodial personnel and external vendors, including security, waste management, recycling, and other facility-related services.
• Assist with maintaining applicable facilities and operational compliance requirements.
• Coordinate or assist with obtaining required certificates, inspections, permits, and licenses, including sanitary inspections, health inspections, and retail food licenses.
• Assist with preparing the campus for the opening of each school year, including coordinating furniture, equipment, classroom supplies, kitchen equipment, and other operational needs.
• Support school leadership in ensuring an efficient and orderly end-of-year school closeout process.

Technology, Systems & Equipment

• Support the effective use and maintenance of school technology, software, and operational systems.
• Assist with maintaining accurate information in school systems, including PowerSchool and other operational platforms.
• Support processes related to staff time-off requests, payroll information, school meal counts, and other assigned operational functions.
• Help coordinate the maintenance and functionality of school equipment and technology, including telephone systems, copiers, student devices, and other office equipment.
• Liaise with technology vendors and service providers to ensure equipment and systems are maintained and operational issues are resolved in a timely manner.

Transportation, Food Services & School Services

• Support the effective coordination of student transportation and daily food service operations.
• Assist with monitoring operational procedures related to meal service and required meal counts.
• Collaborate with school staff and external vendors to address transportation, food service, and other operational concerns.
• Support the planning and implementation of school-wide operational functions, including school pictures, yearbooks, and other student and family services.

Inventory & Resource Management

• Monitor school supply and asset inventory in collaboration with main office staff.
• Assist with ordering, receiving, organizing, and tracking school supplies, furniture, equipment, and other materials.
• Help ensure school resources are available and appropriately distributed to support instructional and operational needs.

School Events & Community Support

• Support the planning and successful execution of school events, including back-to-school nights, job fairs, field trips, parent-teacher conferences, graduation ceremonies, and other school activities.
• Coordinate operational logistics to ensure events are appropriately staffed, supplied, and supported.
• Work collaboratively with school leaders, teachers, staff, families, and external partners to support a positive school experience.

Required Qualifications

• Bachelors degree from an accredited college or university preferred.
• Minimum of four (4) years of experience working in a school environment.
• Experience supporting school operations, office management, facilities management, or a related operational function preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with or ability to quickly learn school-based technology and software systems, including student information and operational management systems.
• Demonstrated ability to manage multiple responsibilities, prioritize effectively, and meet deadlines.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Must pass a criminal history background check.

Compensation & Benefits

Competitive salary range: $70,000 - $90,000, commensurate with experience and qualifications.

Additional bonuses may include performance and retention incentives, as applicable.

Comprehensive benefits package, including:

• Health, dental, and vision insurance
• Life insurance
• NJ State Pension Plan
• Flexible spending account (FSA)
• Professional development support
• Performance Evaluation

Performance will be evaluated in accordance with College Achieve Public Schools policies and established performance expectations for the position.

Supervision

The Assistant Director of Operations reports directly to the Director of Operations and works collaboratively with school leadership, main office personnel, instructional staff, operational staff, vendors, and other members of the CAPS community.

Desired Skills & Attributes

• Strong organizational and project-management skills.
• Excellent interpersonal and relationship-building skills.
• A collaborative, team-oriented approach to problem-solving.
• Initiative and the ability to work independently with appropriate judgment.
• Strong attention to detail and follow-through.
• An analytical mindset and commitment to continuous improvement.
• The ability to identify operational challenges and develop practical solutions.
• Flexibility and responsiveness in a fast-paced school environment.
• A service-oriented approach to supporting students, families, faculty, and staff.
• A commitment to maintaining a safe, efficient, organized, and positive school environment.

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