Assistant Director of Health Services

The Gardens Care Homes; Scottsdale (AZ); Vor Ort; USD 70.000 - 97.000; Vollzeit

Zusammenfassung

The Gardens Care Homes seeks an Administrative Assistant to support the Director of Health Services in a fast-paced clinical environment. You will manage calendars, coordinate care plans, and handle documentation and audits to ensure smooth daily operations.

Ideal candidates bring at least one year of administrative experience in healthcare, strong Google Workspace skills, and familiarity with ECP, Sagely, and ADP systems to maintain resident and staff records accurately.

Qualifikationen

• High school diploma or equivalent.
• Minimum 1 year as an administrative assistant in a physician’s office or supporting a nurse manager in a clinical setting.
• Proficiency with Google Workspace and medical terminology; familiarity with the Gardens Care’s systems is a plus.

Aufgaben

• Review daily tickler files; print due items and organize tasks for completion.
• Maintain a monthly calendar for the Director with all required elements; prompt completion of calendar items.
• Perform audits as directed; report results to the Director and Executive Director; post notices for educational offerings and set up in‑service meetings (seating, AV, refreshments).
• Schedule appointments; screen calls; fax required documents to regional leaders within specified timelines; maintain education documentation.
• Enter assessment results; draft Plan of Care for Director approval; print QLA, Plan of Care, Face Sheet, EMS records; verify required components are present.
• Audit chart on day two post‑admission per best‑practice standards.
• Maintain tickler file for employee requirements; notify Director when items are due; set interviews; schedule orientation for nursing staff.
• Create/maintain monthly schedules for nurses and caregivers; replace call‑ins daily.
• Maintain tickler file for resident requirements; notify Director of deadlines.
• Coordinate care plan appointments with families; enter social/spiritual histories and status changes (care plan, medications) in ECP.
• High school diploma or equivalent.
• Knowledge/Skills: Proficiency with Google Workspace, Medical terminology knowledge preferred; familiarity with Gardens Care’s systems (Google Workspace, ECP, Sagely, ADP).

Kenntnisse

Google Workspace

Medical terminology

ADP timekeeping

Sagely documentation

ECP care management

Ausbildung

High school diploma or equivalent

Tools

Sagely

ADP

ECP

Jobbeschreibung

Supervisor’s Title: Director of Health Services

Position Summary

Provides comprehensive administrative, programmatic, and special‑project support to the Director of Health Services in a fast‑paced clinical environment.

Essential Job Functions – General

• Review daily tickler files; print due items and organize tasks for completion.
• Maintain a monthly calendar for the Director with all required elements; prompt completion of calendar items.
• Perform audits as directed; report results to the Director and Executive Director; post notices for educational offerings and set up in‑service meetings (seating, AV, refreshments).
• Schedule appointments; screen calls; fax required documents to regional leaders within specified timelines; maintain education documentation.
• Enter assessment results; draft Plan of Care for Director approval; print QLA, Plan of Care, Face Sheet, EMS records; verify required components are present.
• Audit chart on day two post‑admission per best‑practice standards.

Employees

• Maintain tickler file for employee requirements; notify Director when items are due; set interviews; schedule orientation for nursing staff.

Staffing

• Create/maintain monthly schedules for nurses and caregivers; replace call‑ins daily.

Residents

• Maintain tickler file for resident requirements; notify Director of deadlines.
• Coordinate care plan appointments with families; enter social/spiritual histories and status changes (care plan, medications) in ECP.

Education

• High school diploma or equivalent.

Experience

• Minimum one (1) year as an administrative assistant in a physician’s office or supporting a nurse manager in a clinical setting.

Knowledge/Skills

• Proficiency with Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Meet).
• Medical terminology knowledge preferred.
• Comfort with Gardens Care’s approved systems is required: Google Workspace (Docs, Sheets, Drive, Gmail, Calendar, Meet), ECP (care management), Sagely (life enrichment/activity documentation), and ADP (timekeeping, payroll, scheduling).

Special Requirements

Tools & Equipment

Physical Activities

• Lift/carry up to 20 lbs. occasionally; push/pull up to 50 lbs. occasionally; climb/reach/ bend/twist occasionally.
• Frequent talking and listening; typically sits ~7 hrs and stands/walks ~1 hr per 8‑hr day.

Physical Requirements

• Sedentary work – up to 10 lbs. occasionally; negligible constant force to move objects.

Visual Requirements

• Clerical/administrative: analysis, computer, reading.
• Office environment; not substantially exposed to adverse conditions.
• In the course of their duties, employees may encounter residents with a range of medical and health-related needs. Gardens Care upholds comprehensive safety and infection-control standards, equipping staff with training, resources, and protective measures that prioritize the health and dignity of every individual. This approach reflects our commitment to providing care that is safe, respectful, and supportive for both residents and employees.

Operational Needs

• As members of the Gardens Care team , employees are expected to support reasonable supervisory direction to meet operational needs. Flexibility and teamwork help us maintain exceptional, person‑centered service for residents and families.

Acknowledgment

• By signing below, I acknowledge that I have read and understand this job description and agree to perform the duties described herein.