Assistant Director of Facilities

Eastern Michigan University; Ypsilanti (MI); Presencial; USD 65 000 - 90 000; Tempo integral

Resumo da oferta

Eastern Michigan University seeks an Assistant Director of Facilities to oversee Rec/IM indoor and outdoor facilities, coordinating rentals and scheduling classes and events on Main Campus. This role collaborates with professional staff to staff events, distribute invoices, and meet program needs from a facilities perspective.

The position leads risk management plans, trains Rec/IM staff, and serves as second in command in the director’s absence, while collaborating with campus departments and

Qualificações

• Master’s degree in Recreation, Education, University and Student Leadership, Sports/Event Management or related field.
• Proficiency with Word, Excel, PowerPoint, Outlook; Visio; EMS or similar software.
• Ability to work with internal and external clients to identify needs and provide quality service.
• InnoSoft Fusion Recreation Management Software preferred.
• At least three years in recreation and facility management in a supervisory role.

Responsabilidades

• Develop and implement risk management plans for Rec/IM facilities.
• Coordinate facility operating schedules and rental agreements.
• Assist the Director on operating hours, holidays, and closures.
• Oversee locker room rentals and clean outs.
• Coordinate with university departments and community groups to schedule activities.
• Serve as liaison with Physical Plant for custodial services and repairs.
• Establish preventive maintenance schedules for facilities.
• Develop policies and procedures for Rec/IM operations.
• Plan meetings with rental groups and obtain required paperwork.
• Supervise events onsite and monitor expenditures.

Conhecimentos

Customer service orientation

Communication skills

Formação académica

Master’s degree in Recreation, Education, University and Student Leadership, Sports/Event Management or related field

Ferramentas

Microsoft Office Suite

Visio

EMS

InnoSoft Fusion

Descrição da oferta de emprego

Title: Assistant Director of Facilities

Employee Classification: AP - Administrative Professional

Pay Grade: AP 04

Division: Academic and Student Affairs

Subdivision:Rec IM Admin

Department: Student Life

Campus Location: Main Campus

General Summary

This position will provide direct oversight of Rec/IM indoor and outdoor facilities. Coordinate all facility rentals/reservations to include; scheduling of all academic classes, Rec/IM programs, special events. Work collaboratively with professional staff to ensure all events are properly staffed, and invoices are distributed and paid in a timely manner, and all program needs are met from a facility perspective. This role will lead all risk management plans and assist in properly training Rec/IM staff and will also serve as second in command in the absence of the Director.

Principal Duties and Responsibilities

• Establish, coordinate and implement appropriate risk management plans for Rec/IM.


• Develop and coordinate facility operating schedules.


• Assist the Director of Rec/IM on determining operating hours, holiday break hours, and closures.


• Oversight of locker room rentals and clean outs.


• Work cooperatively with representatives from Rec/IM, HPHP, and other university departments, student organizations and community groups to effectively schedule all Rec/IM activities.


• Serve as primary liaison with Physical Plant regarding custodial services, maintenance and repairs, and building projects/needs.


• Establish and coordinate preventative maintenance schedules for facilities and work with Rec/IM staff to identify needs and schedule accordingly.


• Develop, review, revise and enforce policies and procedures relating to all Rec/IM facility operations.


• Conduct planning meetings with rental groups and obtain required paperwork (i.e. contracts, proof of insurance, etc.).


• Coordinate and provide onsite supervision of special events and activities.


• Collect and assess facility data related to operations; such as participation numbers, satisfaction surveys, etc. and implement improvements accordingly.


• Develop a comprehensive plan for equipment repairs, replacement, and capital projects.


• Forecast, track and record facility expenditures on departmental logs.


• Plan, research and execute the purchase of equipment and supplies.


• Assist in the development of a comprehensive plan for equipment repairs and replacement.


• Prepare rental agreements and invoices for all rental groups in a timely manner.


• Seek out opportunities to expand departmental revenues by maximizing facility space.


• Serve on university and departmental committees.


• Other duties as assigned by department head.

Minimum Qualifications

• Master’s degree in Recreation, Education, University and Student Leadership, Sports/Event Management or a related field is required.


• Experience using Microsoft suite package (Word, Excel, and PowerPoint), Outlook, Visio, EMS and/or similar software applications to prepare correspondence and technically assist customers is required.


• Experience and/or training that demonstrates the ability to work effectively with internal and external clients and customers to identify their needs, provide information or assistance, resolve their problems and/or satisfy their expectations by providing quality services is required.


• Experience with InnoSoft Fusion Recreation Management Software preferred.


• A minimum of three years’ experience in recreation and facility management in a supervisory role is required.

Special Instructions

This position works 100% onsite.

Appointment Percentage

100%