Assistant Director 106250

University of West Florida; Pensacola (FL); On-site; USD 59,000 - 71,000; Full time

Job summary

The University of West Florida seeks an Assistant Director, Facilities within Housing and Residence Life to provide strategic leadership for custodial, maintenance, grounds, and vendor services, ensuring safe, clean, and welcoming residential environments that support student success.

The role oversees budgeting, inspections, life safety equipment, emergency responses, and collaboration with campus partners.

Qualifications

• Masters or Bachelors in a related field with 2+ or 4+ years of experience respectively.
• Experience leading facilities operations, including custodial, maintenance, and grounds.

Responsibilities

• Lead custodial, maintenance, landscaping/grounds operations and vendor services.
• Develop, monitor and control the facilities budget.
• Prioritize and manage routine and deferred maintenance projects; coordinate emergency repairs.
• Ensure life safety equipment inspections and compliance with safety codes.
• Coordinate communication with residents and Housing and Residence Life staff, Facilities Management and vendors.
• Contribute to long-term planning for renovations and sustainability initiatives.
• Serve on on-call rotation to respond to emergencies.

Skills

Facilities management

Budget management

Emergency response

Education

Master's degree in a relevant field

Bachelor's degree in a relevant field

Job description

POSITION DETAILS

Employment based visa sponsorship will NOT be considered for this position.

Position Number:106250
Classification Title: Assistant Director
Working Title: Assistant Director, Facilities
Department:Housing Residence Life
FLSA Status:Exempt
Salary Range:$59,329 - $71,195
Pay Basis:Annually

POSITION OVERVIEW

JOB SUMMARY:

This position provides strategic leadership and operational oversight for all physical aspects of residential facilities, to include custodial services, maintenance and repair, grounds, and vendor-managed services. The position ensures safe, well-maintained, clean, and welcoming residential environments that support student success, safety, and satisfaction.

MINIMUM QUALIFICATIONS:

Masters degree in an appropriate area of specialization and two years of appropriate experience or a bachelor's degree in an appropriate area of specialization and four years of appropriate experience.

POSITION QUALIFICATIONS:

Management of a combined labor force where all facets of building maintenance, construction, and material handling are covered.

PREFERRED QUALIFICATIONS:

Background and experience in higher education.

ESSENTIAL FUNCTIONS/JOB DUTIES:

• 30% - Lead and manage custodial, maintenance, landscaping/grounds operations, and vendor services. Supervise assigned facilities staff and ensure work meets quality standards and timelines. Recommend and implement operating policies and procedures to improve efficiency and service quality. - (Essential)
• 15% - Develop, monitor, and control the facilities budget. Approve purchasing of supplies, equipment, and contracted services to support residential operations. - (Essential)
• 15% - Prioritize and manage routine, preventive, and deferred maintenance projects. Complete regular building inspections to identify facility needs. Coordinate emergency repairs and facility-related incident responses in partnership with Housing and Residential Life Staff. Serve as an essential employee during campus emergencies, including participation in emergency response and recovery efforts. - (Essential)
• 15% - Conduct inspections and maintain required documentation and records, including state-mandated inspections of life safety equipment. Ensure compliance with safety codes, ADA, and environmental standards. Work closely with the State Fire Marshal and other agencies. Assist with fire drills, emergency evacuations, and corrective actions. - (Essential)
• 10% - Serve as a liaison with residents, Housing and Residence Life staff, Facilities Management, Procurement, Environmental Health and Services, and vendors to address facility concerns and coordinate projects. Ensure timely, clear communication regarding maintenance and safety. - (Essential)
• 10% - Contribute to long-term planning for renovations and sustainability initiatives. Support departmental events such as move-in/move-out and participate in professional development and university committees. - (Essential)
• 5% - Serve on the Housing and Residence Life on-call rotation to respond to facility emergencies and urgent issues outside normal business hours. Perform other duties as assigned to support the mission and goals of Housing and Residence Life and the university mission. - (Essential)

PHYSICAL DEMANDS:

• Physical Requirements: Regularly involves lifting, bending or other physical exertion. Often exposed to one or more disagreeable environmental factors, such as heat, cold, noise, dust, dirt, chemicals, etc., with often to the point of being objectionable.
• Impact of Deadlines:Externally imposed deadlines set and revised beyond one’s control. Interruptions influence priorities. Difficult to anticipate nature or volume of work with certainty beyond a few days.
• Standing: Daily
• Walking:Daily
• Sitting:Daily
• Reaching with hands and arms:Daily
• Climbing or balancing:Daily
• Stooping:Daily
• Use of hands to handle objects:Daily
• Lifting up to 10lbs:Daily
• Lifting up to 25lbs:Daily
• Lifting over 25lbs:Daily
• Talking as express or exchange of ideas verbally:Daily
• Hearing as perceive sound by ear:Daily
• Vision as distinguish colors & depth:Daily

Special Requirements or Considerations of the Job:

• This position requires a criminal background screening.
• This position requires fingerprinting.
• This position requires a valid driver's license.

ADDITIONAL POSTING DETAILS

Number of Vacancies: 1
Work Hours: 8:00 - 5:00
FTE:1.0
Preferred Response Date:8/14/2026