Assistant Director of Equipment Operations

Trustees of University of Pennsylvania; United States; On-site; USD 51,000 - 54,000; Full time

Job summary

University of Pennsylvania in Philadelphia is seeking an Assistant Director of Equipment Operations to oversee NCAA Division I equipment operations. You will manage budgets, procurement, inventory, and staff across multiple sports, ensuring compliance with NCAA and OSHA standards and coordinating with coaches for equipment and branding decisions.

The role requires knowledge of NCAA rules, strong organizational skills, and the ability to lift 25 lbs. AEMA certification is preferred.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Bachelor's Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike software and familiarity with university procurement practices.

Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
• Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services. Local delivery and pick up of product for embellishment and repairs of team and department products.
• Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies. Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Skills

Customer service

Organizational skills

Evenings weekends flexibility

Education

High School Grad / GED

Bachelor's degree (preferred)

Tools

Nike software

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Assistant Director of Equipment Operations

Job Profile Title

Manager, Athletic Equipment

Job Description Summary

Under the direction of the Director of Equipment this position is responsible for the organization, and supervision of select NCAA Division I sports. Must have knowledge of NCAA rules and regulations, as well as National Operating Committee on Standard Athletic Equipment (NOCSAE) and Occupational Safety and Health Administration (OSHA) safety standards. Responsibilities include, but are not limited to: oversight of select equipment room operations including purchasing, fitting, inventory / auditing, supervision of temp and work-study staffing, laundry / maintenance and staffing for one equipment facility; development and maintenance of positive relationships with coaches, student-athletes, and equipment apparel vendors in the selection and fitting of equipment, to include the review and adherence to equipment and apparel agreements.

Job Description

Job Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
• Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services. Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products. Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies. Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivelant combination of education and experience is required.
• Bachelor's Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike software and familiarity with university procurement practices.
• Ability to work evenings, weekends and holidays as required.
• Ability to lift 25 lbs. or more.
• AEMA Certification or able to receive AEMA Certification within 12 months of hire.

Application Requirement

A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$50,875.00 - $54,314.00 Annual Rate Sala