Assistant Director of Equipment Operations

University of Pennsylvania; United (PA); On-site; USD 51,000 - 54,000; Full time

Job summary

The University of Pennsylvania invites applications for the Assistant Director of Equipment Operations. This role oversees the equipment operations for select NCAA Division I sports, ensuring compliance with NCAA, NOCSAE, and OSHA standards while maintaining equipment, branding, and vendor relationships.

You will manage inventory, purchasing, and staffing, collaborate with coaches, and ensure timely equipment replacement and procurement processes across sports at Franklin Field.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Bachelor's Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike software and familiarity with university procurement practices.
• Ability to work evenings, weekends and holidays as required.
• Ability to lift 25 lbs. or more.
• AEMA Certification or able to receive AEMA Certification within 12 months of hire.

Responsibilities

• Oversee budget process, procurement, before and after market branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
• Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services. Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products. Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies. Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Skills

Customer service

Organizational skills

Nike software

Evenings and weekends

Education

High School Grad/GED

Bachelor's degree preferred

Job description

Assistant Director of Equipment Operations

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Assistant Director of Equipment Operations

Job Profile Title

Manager, Athletic Equipment

Job Description Summary

Under the direction of the Director of Equipment this position isresponsible for the organization, and supervision of select NCAADivision I sports. Must have knowledge of NCAA rules andregulations, as well as National Operating Committee on StandardAthletic Equipment (NOCSAE) and Occupational Safety and HealthAdministration (OSHA) safety standards. Responsibilities include,but are not limited to: oversight of select equipment roomoperations including purchasing, fitting, inventory / auditing,supervision of temp and work-study staffing, laundry / maintenanceand staffing for one equipment facility; development andmaintenance of positive relationships with coaches,student-athletes, and equipment apparel vendors in the selectionand fitting of equipment, to include the review and adherence toequipment and apparel agreements.

Job Responsibilities

• Responsible for the budget process, procurement, before andaftermarket branding for apparel, game equipment and facilityequipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual orderingwindows are met, on campus visits and information sessions areheld, and orders are received within contracted terms.
• Assists in receiving packages for teams supported by equipmentoperations and coordinates drop off times with several parcelservices. Local delivery and pick up of product for the purpose ofembellishment and repairs of team and department products.Coordination of mail services for assigned teams, including UPS,FedEx, etc.
• Management of a comprehensive electronic inventory program(e.g., Front Rush) encompassing the distribution, collection,inspection, maintenance, and disposal of equipment, shoes, andapparel in accordance with NCAA guidelines and industrypractice.
• Responsible for maintaining a schedule of all equipment needswithin the assigned sports that track replacement costs, usefullife cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees inFranklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniformsand branded apparel. Work with supervisor to ensure that designsadhere to approved branding policies. Work with coaches andadministrative staff to develop and implement the equipmentreplacement policy for select sports.
• Other duties and responsibilities as assigned.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience orequivelant combination of education and experience isrequired.
• Bachelor's Degree plus 2-3 years of work experiencepreferred.
• Experience working with college athletics or professionalsports department preferred.
• Knowledge of NCAA regulations a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike software and familiarity with universityprocurement practices.
• Ability to work evenings, weekends and holidays asrequired.
• Ability to lift 25 lbs. or more.
• AEMA Certification or able to receive AEMA Certification within12 months of hire.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered forthis position. Please upload your Cover Letter where it asks you toupload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Division of Recreation & Intercollegiate Athletics

Pay Range

$50,875.00 - $54,314.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.