Athletic Equipment Operations Leader

Trustees of University of Pennsylvania; Hutchinson (KS); On-site; USD 51,000 - 54,000; Full time

Job summary

University of Pennsylvania in Philadelphia, PA is seeking an Assistant Director of Equipment Operations to oversee select NCAA Division I sport equipment rooms, ensuring compliance with NCAA rules, NOCSAE and OSHA standards. The role encompasses purchasing, inventory control, staff supervision, and vendor relations.

You will develop equipment replacement policies, supervise students and temporary staff, and collaborate with coaches to design uniforms and branded apparel per policies.

Qualifications

• High School Grad/GE Degree and 5 to 7 years of experience or equivalent combination of education and experience is required.
• Bachelor’s Degree plus 2-3 years of work experience preferred.
• Experience working with college athletics or professional sports department preferred.
• Knowledge of NCAA regulations a plus.
• Excellent customer service skills.
• Strong organizational skills.
• Knowledge of Nike software and familiarity with university procurement practices.
• Ability to work evenings, weekends and holidays as required.
• Ability to lift 25 lbs. or more.
• AEMA Certification or able to receive AEMA Certification within 12 months of hire.

Responsibilities

• Responsible for the budget process, procurement, before and aftermarket branding for apparel, game equipment and facility equipment and laundry services for select sports.
• Work with Director of Equipment to ensure annual ordering windows are met, on campus visits and information sessions are held, and orders are received within contracted terms.
• Assists in receiving packages for teams supported by equipment operations and coordinates drop off times with several parcel services. Local delivery and pick up of product for the purpose of embellishment and repairs of team and department products. Coordination of mail services for assigned teams, including UPS, FedEx, etc.
• Management of a comprehensive electronic inventory program (e.g., Front Rush) encompassing the distribution, collection, inspection, maintenance, and disposal of equipment, shoes, and apparel in accordance with NCAA guidelines and industry practice.
• Responsible for maintaining a schedule of all equipment needs within the assigned sports that track replacement costs, useful life cycle and recommended year of replacement.
• Supervision of temp staff and several work-study employees in Franklin Field Team Operations Equipment Room.
• Assist coaching staff with the design and selection of uniforms and branded apparel. Work with supervisor to ensure that designs adhere to approved branding policies. Work with coaches and administrative staff to develop and implement the equipment replacement policy for select sports.
• Other duties and responsibilities as assigned.

Skills

Customer service

Organization

NCAA regulations

Nike software

Procurement practices

Work schedule flexibility

Lifting 25 lbs

AEMA Certification

Education

High School Grad/GE Degree

Bachelor’s Degree

Tools

Front Rush

Job description

University of Pennsylvania in Philadelphia, PA is seeking an Assistant Director of Equipment Operations to oversee select NCAA Division I sport equipment rooms, ensuring compliance with NCAA rules, NOCSAE and OSHA standards. The role encompasses purchasing, inventory control, staff supervision, and vendor relations.

You will develop equipment replacement policies, supervise students and temporary staff, and collaborate with coaches to design uniforms and branded apparel per policies.