Assistant Director, Dept Administration - Research Budget

Florida Atlantic University; Boca Raton (FL); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Excellent benefit packages including M

State retirement options

Public Service Loan Forgiveness (PSLF)

Sick Leave Pool Program

Paid time off including holidays

Employee Educational Scholarship

Tuition assistance after 6 months

Details at FAU HR benefits page

Job summary

Florida Atlantic University is seeking an Assistant Director, Department Administration in Boca Raton to advance the College of Engineering and Computer Science’s operational efficiency and research support.

The role oversees budgeting, grant management, compliance, and faculty support, guiding financial reporting, policy adherence, and administrative staff development to enhance student success and department performance.

Qualifications

• Master's degree from an accredited institution and two years of experience or a bachelor's degree with four years of experience.
• Experience managing departmental and sponsored research budgets and reporting.
• Knowledge of policy and compliance related to research administration.

Responsibilities

• Assist faculty in budgeting grant proposals and ensure compliance with submission guidelines.
• Track proposal submissions and manage awarded research grants, monitoring expenditures and preparing financial reports.
• Develop and maintain a robust fiscal tracking system for department accounts.
• Conduct budget forecasting, amendments, and reconciliations to ensure fiscal responsibility.
• Stay abreast of policies affecting research and administrative practices.
• Advise department members on compliance matters and implement policy changes as needed.
• Serve as primary contact for PIs and central research offices, facilitating communication and report submissions.
• Prepare and submit Research Center Reports to the Board of Governors and highlight department achievements.
• Oversee purchasing functions, including pCard transactions, requisitions, and monitoring of financial activities.
• Manage administrative staff, providing training and conducting performance evaluations.
• Pre-certify effort reports for research awards and manage tuition waivers per university policy.

Skills

Budgeting

Grant management

Financial reporting

Policy compliance

Staff supervision

Education

Master's degree

Bachelor's degree

Tools

Microsoft Excel

Job description

Florida Atlantic University is seeking an Assistant Director, Department Administration in Boca Raton to advance the College of Engineering and Computer Science’s operational efficiency and research support.

The role oversees budgeting, grant management, compliance, and faculty support, guiding financial reporting, policy adherence, and administrative staff development to enhance student success and department performance.