Program Associate

Florida Atlantic University; Boca Raton (FL); On-site; USD 50,000 - 53,000; Full time

Benefits offered by this job

Medical benefits

Retirement options

Paid time off

Job summary

Florida Atlantic University seeks a Program Associate in Boca Raton to support the MRIC research program, manage lab spaces and supplies, and assist with FAU High School course registrations.

You will coordinate with university offices, faculty, and external partners to promote research opportunities, track EH&S compliance, and maintain records of participation and outcomes.

Qualifications

• A high school diploma and five years of appropriate experience.
• Bachelor’s Degree in an appropriate specialization preferred.
• Two years of related experience preferred.
• Strong written, verbal, and interpersonal communication skills.
• Strong technology skills and the ability to learn university systems.

Responsibilities

• Assist with development and processing of research MOUs and other agreements.
• Schedule MRIC laboratories and research spaces.
• Manage ordering, inventory, and organization of laboratory supplies.
• Assist with EH&S compliance tracking for students and staff.
• Coordinate FAU High School research courses and student registrations.
• Maintain records of student participation and program activities.
• Assist with travel authorizations, purchasing, and expense reports.
• Organize meetings and coordinate with university partners and external stakeholders.

Skills

Communication skills

Technology skills

Organizational skills

Team collaboration

Project coordination

Education

Bachelor's degree

Job description

For more information on everything FAU has to offer, please visit www.fau.edu/jobs.Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.Position Summary:Position Summary:Florida Atlantic University is seeking a Program Associate - Boca Raton, Fl.The Program Associate position supports the daily operations and administration of Florida Atlantic University lavatory research program, including managing research spaces, laboratory supplies, safety compliance, agreements, and administrative processes. This role coordinates research opportunities and course registration for FAU High School students, facilities, partnerships between student and university researchers, and supports research progress and program activities.Summary of responsibilities:Assist with the development, coordination, and processing of research-related memoranda of understanding and other agreements.Schedule the use of MRIC laboratories and research spaces.Manage ordering, inventory, and organization of laboratory supplies and materials.Assist with tracking Environmental Health and Safety (EHS) requirements and compliance for students, faculty, staff, and other laboratory users.Support the efficient day-to-day operation and utilization of MRIC research spaces.Coordinate with appropriate university offices to facilitate the listing and scheduling of FAU High School research courses.Promote research course opportunities to eligible students and assist with student registration processes.Manage research course registration permissions and related administrative requirements.Serve as a point of coordination for Florida Atlantic faculty and researchers interested in providing research opportunities to FAU High School students.Assist with matching qualified students with university researchers, laboratories, projects, and research opportunities.Support the research program in reviewing student progress and coordinating feedback on student research work.Maintain appropriate records related to student participation in research courses and experiences.Maintain inventories and coordinate the ordering of laboratory materials and supplies for elementary science and MRIC laboratories.Mediate teacher requests for research activities, laboratory experiences, demonstrations, and curriculum-integrated research opportunities.Coordinate schedules, assignments, and activities for work-study students supporting the research program.Support the STARs Program by coordinating student participation in curriculum activities, maintaining schedules, tracking EH&S compliance, and documenting student service hours.Manage the Florida Atlantic University Laboratory Schools’ research newsletter, including soliciting content, organizing submissions, developing monthly drafts, and coordinating distribution through designated communication channels.Develop and post appropriate content to the research program social media accounts and other approved communication platforms.Assist in highlighting student, faculty, and partner research accomplishments, publications, presentations, awards, and other achievements.Maintain organized records and information that support reporting and communication of research program activities and outcomes.Assist with research-related travel authorizations, purchasing documentation, expense reports, and other administrative processes.Organize scheduling for research program meetings, collaborative meetings, research teams, university partners, and external stakeholders.Provide general administrative support to the Director of Research and the Laboratory Schools Research Program.Perform other job-related duties as assigned.FAU Benefits and PerksIf Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.State retirement options including tax-deferred annuities and Roth 403(b) plans.State employees Public Service Loan Forgiveness (PSLF) program.Sick Leave Pool Program.Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).Paid Community Engagement Volunteer Service DayEmployee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).undefinedFor details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach CountyThe goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDBMinimum Qualifications:A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience required.Preferred Qualifications:Bachelor’s Degree in an appropriate specialization from an accredited university.Two (2) years of related experience.Strong written, verbal, and interpersonal communication skills.Strong technology skills and the ability to learn university administrative, scheduling, registration, purchasing, and communication systems.Ability to work effectively and collaboratively with K–12 students, teachers, university faculty, researchers, administrators, and external partners.Experience with research program administration or coordination.K–12 or higher education experience.Experience in university research environments or laboratories.Experience with student research programs, internships, or experiential learning.Excellent organizational and project-management skills with the ability to manage multiple priorities and deadlines.Strong attention to detail and ability to maintain accurate records.Ability to coordinate complex schedules, activities, projects, and events involving multiple stakeholders.Ability to exercise sound judgment and maintain appropriate confidentiality when working with students and research-related information.Interest in research, STEM education, student research, innovation, and the integration of university research opportunities into K–12 education.A positive, service-oriented approach and the ability to adapt effectively within a dynamic research and educational environment.Salary:$50,000 - $53,000 Annually.College or Department:COE: FAUS - District and School ProgramsLocation:Boca RatonWork Days and Hours:Monday - Friday, 7:30 a.m. - 4 p.m.Application Deadline:2026-11-01Special Instructions to Applicant:APPLICATION DOCUMENTS REQUIRED:ResumeCover letterOFFICIAL SEALED TRANSCRIPTS REQUIRED:Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.PRE-EMPLOYMENT SCREENINGS REQUIRED:Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.REQUEST FOR ACCOMMODATIONS:Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [e-mail]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.