Proactive Administrative Assistant: Office & Events

ChampionX; Broken Arrow (OK); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Paid time off

Job summary

ChampionX, located in Broken Arrow, OK, seeks an Administrative Assistant to support multiple departments on-site. Typical hours are Monday–Friday, 8am–5pm, with responsibilities spanning front desk coverage, mail and invoice handling, meeting planning, and file management.

The role requires strong organizational skills, MS Office proficiency, and advanced Excel abilities, including vLookups and Pivot Tables. Hardware familiarity and independent judgment are valued.

Qualifications

• Minimum 2 years of administrative experience.
• Strong time management and organizational skills.
• Proficient with Microsoft Office applications.
• Advanced Excel skills including vLookups and Pivot Tables.
• Comfortable using general office equipment (AV, copiers, scanners).
• Ability to exercise discretion and independent judgment.

Responsibilities

• Provide administrative support for all departments within the Broken Arrow facility.
• Interact politely and professionally with customers and co-workers.
• Cover the front desk: answer calls and greet visitors.
• Process mail, invoices, orders; maintain meeting rooms and training center; manage badges and fleet support; coordinate parking and office supplies.
• Plan and support meetings and site-wide events; assist Executive Administrative Assistant with events as needed.
• Scan and file manufacturing and quality documents.
• Occasionally assist with physical inventories and cycle counts outdoors.

Skills

2 years experience

Time management

Discretion & judgment

Microsoft Office proficiency

Tools

Microsoft Excel (Advanced)

Microsoft Office Suite

Office equipment (AV, copiers, scanners)

Job description

ChampionX, located in Broken Arrow, OK, seeks an Administrative Assistant to support multiple departments on-site. Typical hours are Monday–Friday, 8am–5pm, with responsibilities spanning front desk coverage, mail and invoice handling, meeting planning, and file management.

The role requires strong organizational skills, MS Office proficiency, and advanced Excel abilities, including vLookups and Pivot Tables. Hardware familiarity and independent judgment are valued.