Assistant Director Clinical Experiences and Education Partnerships

St. John; New York (NY); In loco; USD 66.000 - 71.000; Tempo pieno

Descrizione del lavoro

St. John's University invites applications for the role of Assistant Director of Clinical Experiences and Education Partnerships.

This position oversees undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, counseling programs, and related areas. The role manages clinical placements, evaluates sites, maintains partnerships, ensures compliance with licensure and accreditation, and coordinates field supervisor assignments while supporting program

Competenze

• Bachelor's degree in Education, Higher Education Administration, Educational Leadership, or related field.
• Five or more years of relevant experience in clinical placements, academic program administration, educational partnerships, or related higher education work.
• Experience coordinating placements or comparable experiential learning, working with external partners, and applying established program requirements.
• Proficiency with Microsoft Office and Teams; ability to learn University systems.

Mansioni

• Clinical Experience Placements: Implements placement policies and coordinates student teaching registrations and milestones.
• Field Supervisor Coordination: Onboards ~10 field supervisors per semester and oversees observations and assessments.
• Education Partnerships and Outreach: Maintains relationships with NYC Public Schools and other organizations to sustain placements and develops new partnerships.
• Academic Program Support and Compliance: Verifies placements meet standards and maintains documentation for accreditation and reporting.

Conoscenze

Relationship management

Communication

Training

Recordkeeping

Coordination

Administrative systems

AI tools awareness

Formazione

Bachelor's degree in Education/Higher Education Administration/Educational Leadership

Master's degree in a related discipline

Strumenti

Banner

Canvas

Degree Works

Qualtrics

Microsoft Office

Descrizione del lavoro

Assistant Director Clinical Experiences and Education Partnerships

St. John's University

Salary

$66,300.00 - $71,100.00 Annually

Job Type

Full-Time Administrator

Job Number

202600107

Location

Queens Campus, NY

Job Summary

Reporting to the Associate Dean for Graduate and Undergraduate Programming, the position administers undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, clinical mental health counseling, and school counseling programs.

The position manages clinical placements, evaluates site suitability, maintains educational partnerships, and monitors student compliance with program, licensure, and accreditation requirements. It implements policies established by academic leadership while independently making routine site approval and placement decisions, resolving operational concerns, and coordinating field supervisor assignments and performance.

Job Responsibilities

Clinical Experience Placements

• Implements clinical placement policies and proceduresestablished by academic leadership across School of Educationprograms.
• Identifies, screens, evaluates, and approves placement sitesfor program fit, educational quality, appropriately credentialedmentors, relevant safety considerations, and applicableaccreditation and licensure standards.
• Assigns students to appropriate sites based on program,grade-level, clinical hour, student eligibility, and placementcapacity requirements.
• Processes placement applications and licensure-related forms;maintains site information, student assignments, attendance, hours,and other required records.
• Coordinates appropriate student teaching course registrationand monitors completion of placement milestones.
• Independently resolves routine placement complications,collaborating with academic advisors, faculty, or academicleadership when academic determinations or escalation arenecessary.

Field Supervisor Coordination and QualityOversight

• Coordinates selection, appointment, assignment, and onboardingof approximately 10 field supervisors per semester, incollaboration with Human Resources and academic leadership asappropriate.
• Field supervisors may be adjunct faculty or individuals paidassignment-based stipends tied to the number of students observed;they are not necessarily regular full-time or part-time staff.
• Develops and delivers practical training on observationprocedures, student assessment criteria, required documentationand submission workflows for School of Education and NYC PublicSchools stakeholders.
• Reviews the timeliness, completeness, and quality of supervisorobservations and assessments; provides guidance, identifiesdeficiencies, and addresses performance concerns within delegatedauthority.
• Maintains records of assignments, training, evaluations, andfollow-up actions; refers formal appointment or employment actionsthrough applicable University processes.

Education Partnerships andOutreach

• Maintains existing relationships with NYC Public Schools, Long Island school districts, and other organizations to sustainsuitable placement opportunities.
• Sources new sites, evaluates their suitability and capacity,and develops working relationships to address current andanticipated student placement needs.
• Collaborates with the Associate Dean of Partnerships and Innovation on partnership agreement development, negotiation, andapproval; does not independently execute institutional agreements unless expressly authorized.
• Plans and coordinates the annual Maureen A. Hartigan Forum,including partner outreach, programming, logistics, and evaluationof outcomes.
• Represents the School at relevant external partner meetings andconferences as appropriate.

Academic Program Support and Compliance

• Applies established program, licensure, and accreditation requirements to verify that placements meet requiredstandards.
• Checks mentor teacher or principal credentials and confirms that clinical experiences satisfy applicable grade-level, supervision, and hour requirements.
• Identifies missing or noncompliant documentation and works withrelevant parties to correct deficiencies or escalations academicissues.
• Collects and maintains accurate placement and candidate performance information for accreditation reporting and continuousimprovement analysis by academic leadership.
• Maintains clinical experience resources and online learningmodules in Canvas.
• Tracks completion and submission of student teaching andinternship assessments and final grades; follows up with responsible faculty rather than exercising faculty gradingauthority.
• Recommends improvements to established workflows andrecordkeeping based on observed operational needs.

Supervisory Responsibility

Provides functional oversight of approximately 10 assignment-based field supervisors per semester, including onboarding, guidance,work allocation, quality monitoring, and performance feedback.Formal appointment, compensation, and discontinuation decisionsfollow University procedures and applicable delegatedauthority.

Other Duties

Performs other related duties as assigned. This description is not intended as an exhaustive list; responsibilities may changeconsistent with University policy.

Competencies, Education, Experience

• Knowledge of clinical placements, academic programrequirements, and applicable licensure and accreditationprocesses.
• Sound judgment in site evaluation, placement issue resolution,documentation review, and appropriate escalation.
• Effective relationship management,communication, training,recordkeeping, and coordination of multiple stakeholders.
• Ability to use administrative and learning systems and adapt to University-approved technologies, including AI tools, while protecting confidential data.

Required Education and Experience

• Bachelor's degree in Education, Higher Education Administration, Educational Leadership, or related field;equivalent relevant preparation may be considered under University policy.
• Five or more years of relevant experience in clinical placements, academic program administration, educational partnerships, or related higher education work.
• Experience coordinating placements or comparable experientiallearning, working with external partners, and applying established program requirements.
• Proficiency with Microsoft Office and Teams; ability to learn University systems.

Preferred Education and Experience

• Master's degree in a related discipline.
• Experience with teacher preparation, school leadership, counseling, or other professional preparation programs.
• Knowledge of applicable New York State certification and accreditation requirements.
• Experience training or evaluating field supervisors; familiarity with Banner, Canvas, Degree Works, and Qualtrics.

Supplemental Information

Work Environment, Hours, and Travel

Professional office environment using standard technology andequipment. Full-time, in-person schedule: Monday-Thursday, 8:30a.m.-4:30 p.m.; Friday, 8:30 a.m.-3:00 p.m. Occasional evenings orweekends may be required.

Travel is generally limited and may include University campuses, partner sites, and professional conferences.

Reasonable accommodation may be made for essential duties. Workinvolves typical office movement, computer use, communication,occasional stairs, and occasional lifting of up to 10 pounds.Environmental conditions: N/A.

*Important Note- St. John's is NOT an E-VerifyEmployer

St. John's offers a competitive compensation program which is commensurate with your qualifications, experience, and contingent upon the departmental budget. St. John's University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, keyskills, internal peer equity, as well as market and organizational considerations when extending an offer.

We also offer an extremely comprehensive benefits program to meet the diverse needs of our workforce. Along with exceptional benefits such as medical, dental, life insurance, long term disability insurance, tuition remission, generous 403(b) employer contribution, employee assistance program, and liberal paid time off policies, faculty and staff can also enjoy St. John's performing arts, libraries, bookstores, dining facilities, campus recreation and sporting events.

Any offer of employment is subject to receipt by St. John's University of satisfactory references, verification of employment and education.

St. John's University is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, or any other characteristic protected by law.