Assistant Director Clinical Experiences and Education Partnerships

St. John's University; New York (NY); On-site; USD 70,000 - 95,000; Full time

Job summary

St. John's University is seeking a experienced administrator to oversee undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, counseling programs, and related partnerships.

The role manages placements, ensures licensure and accreditation compliance, coordinates field supervisors, and maintains relationships with schools and districts in New York. Strong collaboration with academic leadership and advisors is essential.

Qualifications

• Bachelor's degree in Education, Higher Education Administration, Educational Leadership, or related field.
• Five or more years of relevant experience in clinical placements, academic program administration, educational partnerships, or related higher education work.
• Experience coordinating placements or comparable experiential learning, working with external partners, and applying established program requirements.
• Proficiency with Microsoft Office and Teams; ability to learn University systems.

Responsibilities

• Administers undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, clinical mental health counseling, and school counseling programs.
• Manages clinical placements, evaluates site suitability, maintains educational partnerships, and monitors student compliance with program, licensure, and accreditation requirements.
• Implements policies established by academic leadership while independently making routine site approval and placement decisions, resolving operational concerns, and coordinating field supervisor assignments and performance.
• Coordinates selection, appointment, assignment, and onboarding of approximately 10 field supervisors per semester, in collaboration with Human Resources and academic leadership as appropriate.
• Maintains relationships with NYC Public Schools, Long Island school districts, and other organizations to sustain suitable placement opportunities.
• Applies established program, licensure, and accreditation requirements to verify that placements meet required standards.

Education

Bachelor's degree in Education, Higher Education Administration, Educational Leadership, or related field

Master's degree in a related discipline

Tools

Microsoft Office and Teams

Job description

Reporting to the Associate Dean for Graduate and Undergraduate Programming, the position administers undergraduate and graduate clinical and field experiences across teacher preparation, school leadership, clinical mental health counseling, and school counseling programs.

The position manages clinical placements, evaluates site suitability, maintains educational partnerships, and monitors student compliance with program, licensure, and accreditation requirements. It implements policies established by academic leadership while independently making routine site approval and placement decisions, resolving operational concerns, and coordinating field supervisor assignments and performance.

Clinical Experience Placements

• Implements clinical placement policies and procedures established by academic leadership across School of Education programs.
• Identifies, screens, evaluates, and approves placement sites for program fit, educational quality, appropriately credentialed mentors, relevant safety considerations, and applicable accreditation and licensure standards.
• Assigns students to appropriate sites based on program, grade-level, clinical hour, student eligibility, and placement capacity requirements.
• Processes placement applications and licensure-related forms; maintains site information, student assignments, attendance, hours, and other required records.
• Coordinates appropriate student teaching course registration and monitors completion of placement milestones.
• Independently resolves routine placement complications, collaborating with academic advisors, faculty, or academic leadership when academic determinations or escalation are necessary.

Field Supervisor Coordination and Quality Oversight

• Coordinates selection, appointment, assignment, and onboarding of approximately 10 field supervisors per semester, in collaboration with Human Resources and academic leadership as appropriate.
• Field supervisors may be adjunct faculty or individuals paid assignment-based stipends tied to the number of students observed; they are not necessarily regular full-time or part-time staff.
• Develops and delivers practical training on observation procedures, student assessment criteria, required documentation, and submission workflows for School of Education and NYC Public Schools stakeholders.
• Reviews the timeliness, completeness, and quality of supervisor observations and assessments; provides guidance, identifies deficiencies, and addresses performance concerns within delegated authority.
• Maintains records of assignments, training, evaluations, and follow-up actions; refers formal appointment or employment actions through applicable University processes.

Education Partnerships and Outreach

• Maintains existing relationships with NYC Public Schools, Long Island school districts, and other organizations to sustain suitable placement opportunities.
• Sources new sites, evaluates their suitability and capacity, and develops working relationships to address current and anticipated student placement needs.
• Collaborates with the Associate Dean of Partnerships and Innovation on partnership agreement development, negotiation, and approval; does not independently execute institutional agreements unless expressly authorized.
• Plans and coordinates the annual Maureen A. Hartigan Forum, including partner outreach, programming, logistics, and evaluation of outcomes.
• Represents the School at relevant external partner meetings and conferences as appropriate.

Academic Program Support and Compliance

• Applies established program, licensure, and accreditation requirements to verify that placements meet required standards.
• Checks mentor teacher or principal credentials and confirms that clinical experiences satisfy applicable grade-level, supervision, and hour requirements.
• Identifies missing or noncompliant documentation and works with relevant parties to correct deficiencies or escape academic issues.
• Collects and maintains accurate placement and candidate performance information for accreditation reporting and continuous improvement analysis by academic leadership.
• Maintains clinical experience resources and online learning modules in Canvas.
• Tracks completion and submission of student teaching and internship assessments and final grades; follows up with responsible faculty rather than exercising faculty grading authority.
• Recommends improvements to established workflows and recordkeeping based on observed operational needs.

Supervisory Responsibility

Provides functional oversight of approximately 10 assignment-based field supervisors per semester, including onboarding, guidance, work allocation, quality monitoring, and performance feedback. Formal appointment, compensation, and discontinuation decisions follow University procedures and applicable delegated authority.

Other Duties

Performs other related duties as assigned. This description is not intended as an exhaustive list; responsibilities may change consistent with University policy.

• Knowledge of clinical placements, academic program requirements, and applicable licensure and accreditation processes.
• Sound judgment in site evaluation, placement issue resolution, documentation review, and appropriate escalation.
• Effective relationship management, communication, training, recordkeeping, and coordination of multiple stakeholders.
• Ability to use administrative and learning systems and adapt to University-approved technologies, including AI tools, while protecting confidential data.

Required Education and Experience

• Bachelor's degree in Education, Higher Education Administration, Educational Leadership, or related field; equivalent relevant preparation may be considered under University policy.
• Five or more years of relevant experience in clinical placements, academic program administration, educational partnerships, or related higher education work.
• Experience coordinating placements or comparable experiential learning, working with external partners, and applying established program requirements.
• Proficiency with Microsoft Office and Teams; ability to learn University systems.

Preferred Education and Experience

• Master's degree in a related discipline.
• Experience with teacher preparation, school leadership, counseling, or other professional preparation programs.
• Knowledge of applicable New York State certification and accreditation requirements.
• Experience training or evaluating field supervisors; familiarity with Banner, Canvas, Degree Works, and Qualtrics.

Work Environment, Hours, and Travel

Professional office environment using standard technology and equipment. Full-time, in-person schedule: Monday-Thursday, 8:30 a.m.-4:30 p.m.; Friday, 8:30 a.m.-3:00 p.m. Occasional evenings or weekends may be required.

Travel is generally limited and may include University campuses, partner sites, and professional conferences.

Reasonable accommodation may be made for essential duties. Work involves typical office movement, computer use, communication, occasional stairs, and occasional lifting of up to 10 pounds. Environmental conditions: N/A.