Assistant Construction Project Manager

Hewitt Young; City of Rochester (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A construction project management firm based in New York is seeking an Assistant Project Manager to support the successful execution of construction projects. The role involves coordinating schedules, managing project documentation, and communicating with vendors and subcontractors to ensure efficiency and compliance with company standards. Ideal candidates will demonstrate strong organization and communication skills, alongside knowledge of construction processes.

Qualifications

• Ability to handle multiple tasks simultaneously.
• Strong time-management skills crucial for project support.
• Effective communication with teams and external partners.

Responsibilities

• Support Project Managers and Superintendents with daily coordination.
• Manage project paperwork including RFIs and change orders.
• Communicate with vendors and subcontractors for delivery verification.

Skills

Knowledge of construction processes

Strong organization skills

Effective communication

Proficiency in project management software

Problem-solving skills

Job description

Role Mission:

The Assistant Project Manager supports the successful execution of construction projects by coordinating schedules, documentation, materials, and subcontractors to ensure projects are delivered safely, efficiently, and profitably. This role exists to uphold consistency, eliminate delays, and reinforce HY standards across every project.

Core Responsibilities:

• Support Project Managers and Superintendents with daily coordination to keep work flowing safely and efficiently.
• Manage project paperwork including RFIs, submittals, permits, change orders, meeting notes, logs, and closeout documents.
• Communicate with vendors and subcontractors to verify delivery dates, lead times, scopes, and schedule commitments.
• Monitor project schedules and update internal teams on critical paths, risks, and decisions needed.
• Assist with buyouts, pricing comparisons, and procurement tracking to ensure timely material availability.
• Maintain accurate documents, logs, drawings, and correspondence in HY systems.
• Attend job meetings and document action items with ownership and follow-through until issues are resolved.
• Model the HY standard of professionalism with all internal and external partners.
• Knowledge of construction processes, drawings, submittals, and field workflows.
• Strong organization and time-management with the ability to handle multiple tasks simultaneously.
• Effective communication with field teams, vendors, subcontractors, and leadership.
• Proficiency in project management software, spreadsheets, and documentation systems.
• Ability to solve problems, anticipate issues, and support fast-moving field operations.