Assistant Community Manager

Rubinoff Company; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

Rubinoff Company in Pittsburgh is seeking an Assistant Community Manager to support high-end condominium and homeowner communities. You will coordinate with a team of professionals to ensure maintenance, projects, and daily operations meet client expectations.

The role requires strong project management, multitasking, and exceptional communication skills, with availability after hours for emergencies. This position offers growth and advancement within a real estate services environment.

Qualifications

• Self-motivated professional committed to responsive, client-focused service.
• Strong project management and ability to maintain relationships with stakeholders.
• Proficient in Word/Excel; Yardi Property Management experience is a plus.
• Able to manage multiple assignments simultaneously.
• Excellent communication, organizational, verbal and written skills; strong presentations.
• Timeliness, attention to detail and organization.
• Available after hours as needed to respond to emergencies.

Responsibilities

• Interact with contractors, clients, and residents to ensure maintenance, projects, and daily operations meet specs.
• Administer HOA website.
• Perform weekly common area and property inspections for maintenance issues.
• Respond to homeowners with questions and concerns.
• Assist with budget development and adherence, working with the Community Manager.
• General administrative and community management support to Senior Community Manager including delinquency tracking and notices, vendor contracting, violation tracking, and project approvals.
• Vendor management and invoice approval.
• Inventory replenishment and tracking.

Skills

Self-motivation

Project management

Stakeholder relations

Multitasking

Communication

Organizational skills

Presentations

Attention to detail

Timeliness

Tools

Yardi

Microsoft Word

Microsoft Excel

Job description

Benefits:

• 401(k)


• Competitive salary


• Dental insurance


• Health insurance


• Paid time off


• Vision insurance

Pittsburgh based Real Estate Services Company looking for a qualified Assistant Community Manager for a high-end condominium and homeowner community interested in growth and advancement. Work with a team of professionals committed to quality and excellence in customer service.

Qualifications:

• Self-motivated individual with strong commitment to responsive, client focused professionalism.


• Strong project management skills and the ability to maintain professional relationships with a variety of stakeholders.


• Proficient in Microsoft Word and Excel; Experience with Yardi Property Management software a plus


• Demonstrated ability to handle a variety of assignments simultaneously


• Excellent communication, organizational, verbal, written and presentations skills


• Timeliness, attention to detail and organization


• Available after hours as needed basis to respond to emergencies

Primary Duties:

• Interact with contractors, clients, and residents, ensuring maintenance, projects, and daily operations are carried out effectively and to specification.


• Administer HOA website


• Perform weekly common area and property inspections for maintenance issues


• Responsive to homeowners with questions and concerns.


• Assist with budget development, adherence to budget, working with the Community Manager.


• General administrative and community management support to Senior Community Manager including delinquency tracking and notices, vendor contracting, violation tracking, and project approvals


• Vendor management and invoice approval


• Inventory replenishment and tracking