Assistant Commercial Property Manager

Lord Fisher Capital; New Jersey; On-site; USD 70,000 - 110,000; Full time

Job summary

Lord Fisher Capital is seeking a hands-on Commercial Property Manager to oversee the day-to-day operations of a portfolio of commercial office properties. This role serves as the primary contact between ownership, tenants, building staff, vendors, contractors, and other third parties, with travel across New Jersey and into suburban Philadelphia.

The ideal candidate balances building operations, tenant relations, vendor management, lease administration, and property-level financial

Responsibilities

• Property Operations & Inspections: Regularly inspect properties to ensure maintenance and compliance.
• Tenant Relations & Lease Compliance: Serve as primary contact for tenants and monitor lease obligations.
• Repairs & Maintenance Oversight: Coordinate repairs with superintendents and contractors.
• Lease Administration & Rent Roll Management: Maintain lease abstracts and update rent rolls.
• Property Improvements & Special Projects: Collaborate on improvements to common areas and amenities.
• Accounts Payable & Expense Management: Process invoices and ensure timely payments.
• Property Accounting & Reconciliation: Assist with monthly reconciliations and budgeting.
• Lender, Ownership & Documentation: Maintain records and provide documents as required.
• Leasing, Move-Ins & Move-Outs: Assist with tours, lease setup, security deposits.
• Building Systems & Regulatory Compliance: Monitor HVAC, electrical, and permits.

Job description

We are seeking a hands-on, organized, and highly communicative Commercial Property Manager to oversee the day-to-day operations of a portfolio of commercial office properties. The Property Manager will serve as a primary point of contact between ownership, tenants, building staff, vendors, contractors, and other third parties. They must be able to travel throughout New Jersey and into suburban Philadelphia.

The ideal candidate is comfortable balancing building operations, tenant relations, vendor management, lease administration, and property-level financial responsibilities.

Duties & Responsibilities

• Property Operations & Inspections

Regularly inspect commercial office properties to ensure buildings, common areas, grounds, building systems, and equipment are maintained in good condition and meet ownership standards.

• Tenant Relations & Lease Compliance

Serve as a primary point of contact for tenants, respond to questions and concerns professionally, resolve issues when possible, and monitor tenant compliance with lease requirements, building rules, insurance requirements, and other obligations.

• Repairs & Maintenance Oversight

Coordinate and oversee repairs, preventative maintenance, and service requests with building superintendents, engineers, contractors, and vendors. Follow up to confirm work has been completed properly and tenant concerns have been resolved.

• Lease Administration & Rent Roll Management

Maintain accurate lease abstracts and property records, track important lease dates and obligations, and update monthly rent rolls to ensure tenants are being charged the correct base rent, CAM, utilities, and other amounts required under their leases.

• Property Improvements & Special Projects

Work with ownership and management on improvements to common areas, building amenities, landscaping, furnishings, operational procedures, and other projects intended to improve the appearance and functionality of the properties.

• Accounts Payable & Expense Management

Review and process property-related invoices, confirm that billed work or services have been satisfactorily completed, maintain accurate supporting documentation, and ensure vendors and property expenses are paid in a timely manner.

• Property Accounting & Reconciliation

Assist with property-level accounting responsibilities, including monthly bank reconciliations, reviewing income and expenses, maintaining accurate financial records, and assisting with operating budgets and expense reconciliations.

Manage relationships with service providers and contractors, obtain and compare proposals, review scopes of work and service agreements, coordinate access and scheduling, and monitor vendor performance.

• Lender, Ownership & Property Documentation

Maintain organized property records and provide required documentation to ownership, lenders, attorneys, brokers, and other parties, including estoppel certificates, SNDAs, certificates of occupancy, environmental reports, corporate documents, leases, rent rolls, and financial information.

• Leasing, Move-Ins & Move-Outs

Assist with tenant move-ins and move-outs, property tours when necessary, lease setup within property management software, security deposit administration, and coordination with leasing brokers and ownership.

• Building Systems & Regulatory Compliance

Monitor the condition and required inspections of major building systems and equipment, including HVAC, electrical, plumbing, elevators, fire/life-safety systems, and other building infrastructure. Maintain required permits, inspection certificates, and regulatory documentation.