Assistant Property Manager

Genuine Search Group; New Jersey; On-site; USD 50,000 - 75,000; Full time

Job summary

Genuine Search Group is seeking a dedicated Property Manager Assistant to support a diverse portfolio of commercial retail and mixed-use properties across New Jersey. You will assist with day-to-day operations, tenant relations, and coordinating with third-party vendors under the guidance of the Property Manager.

The role emphasizes organization, strong communication, and a collaborative approach to addressing tenant questions, scheduling inspections, and tracking service requests while

Qualifications

• 3+ years of commercial property management or related real estate experience.
• Retail property management experience strongly preferred; other commercial real estate experience will be considered.
• Knowledge of day-to-day commercial property operations and vendor coordination.
• Experience working with third-party service providers and contractors.
• Excellent tenant relations, communication, and customer service skills.
• Highly organized, detail-oriented, and able to manage multiple priorities.
• Strong team player who supports a Property Manager and takes direction.
• Willingness to travel to properties throughout Northern and Central New Jersey occasionally.
• Professional presence with ability to communicate with tenants, vendors, contractors, and internal stakeholders.
• Strong problem-solving skills and a hands-on approach to property operations.

Responsibilities

• Support the Property Manager in overseeing a diverse portfolio of commercial properties in New Jersey.
• Assist with day-to-day property operations and tenant relations, addressing questions promptly.
• Coordinate with third-party vendors for maintenance, security, and cleaning services.
• Dispatch maintenance personnel and contractors as needed.
• Monitor vendor performance and ensure service obligations are fulfilled.
• Coordinate property inspections and site visits to identify issues.
• Provide on-site support for properties with staff and assist with assets lacking on-site teams.
• Build and maintain relationships with tenants, vendors, contractors and stakeholders.
• Collaborate with the Property Manager as part of a regional team.
• Track service requests, maintenance issues, vendor activity, and other property matters.
• Provide administrative and operational support as needed.
• Maintain organization while managing multiple priorities across the portfolio.

Skills

Tenant relations

Communication

Customer service

Organization

Team player

Travel to properties

Professional presence

Job description

• Support the Property Manager in overseeing a diverse portfolio of commercial retail and mixed-use properties throughout New Jersey
• Assist with day-to-day property operations and tenant relations, helping address tenant questions and concerns in a timely and professional manner
• Coordinate with third-party vendors responsible for maintenance, security, cleaning, and other property services
• Dispatch and coordinate maintenance personnel and contractors as needed
• Assist with monitoring vendor performance and ensuring maintenance and service obligations are fulfilled
• Assist with coordinating property inspections and site visits to identify and address operational issues
• Support properties with on-site personnel and assist with assets that do not have on-site staff
• Build and maintain strong relationships with tenants, vendors, contractors, and other stakeholders
• Work closely with the Property Manager as part of a collaborative regional team
• Assist with tracking service requests, maintenance issues, vendor activity, and other property-related matters
• Provide administrative and operational support to the Property Manager as needed
• Maintain a high level of organization while effectively managing multiple priorities and supporting the Property Manager across the portfolio

Qualifications

• 3+ years of commercial property management or related real estate experience
• Retail property management experience strongly preferred; office or other commercial real estate experience will also be considered
• Knowledge of day-to-day commercial property operations and vendor coordination
• Experience working with third-party service providers and contractors
• Excellent tenant relations, communication, and customer service skills
• Highly organized, detail-oriented, and able to effectively manage multiple priorities
• Strong team player who is comfortable supporting a Property Manager and taking direction
• Willingness and ability to travel to properties throughout Northern and Central New Jersey on an occasional, as-needed basis
• Professional presence with the ability to effectively communicate with tenants, vendors, contractors, and internal stakeholders
• Strong problem-solving skills and a hands-on approach to supporting property operations