Assistant Property Manager

Taylor Ryan Executive Search Partners; Atlanta (GA); On-site; USD 65,000 - 95,000; Full time

Job summary

Taylor Ryan Executive Search Partners is seeking an experienced property management professional to assist with daily operations of commercial and retail properties in Atlanta. The role focuses on maintaining safe, efficient buildings and delivering strong tenant relations.

The position supports lease administration, renewals, notices, and day-to-day tenant requests while coordinating with vendors, contractors, and internal teams to ensure smooth operations.

Responsibilities

• Assist with the day-to-day management and operations of commercial office and retail properties, ensuring properties are well-maintained, safe, and operating efficiently.
• Support the Property Manager with tenant relations, lease administration, renewals, notices, and day-to-day tenant requests.
• Serve as a primary point of contact for tenants, addressing concerns, coordinating service requests, and maintaining strong professional relationships.
• Coordinate maintenance, repairs, inspections, janitorial services, landscaping, security, and other property-related services with vendors and contractors.
• Review and process vendor invoices, purchase orders, work orders, and service contracts while helping monitor property operating expenses.
• Assist with annual budgets, expense tracking, financial reporting, CAM reconciliations, and variance analysis.
• Conduct regular property inspections to identify maintenance, safety, cleanliness, and appearance issues and ensure timely resolution.
• Assist with tenant move-ins, move-outs, construction projects, and space turnovers while coordinating with tenants, vendors, contractors, and internal teams.
• Maintain accurate property records, tenant files, lease documents, certificates of insurance, vendor information, and compliance documentation.
• Assist with lease compliance by monitoring tenant obligations, insurance requirements, operating hours, signage, access, and other lease provisions.
• Support retail and office property operations by helping coordinate tenant communications, property events, parking, access control, and common-area services.
• Prepare tenant and management communications, operational reports, service updates, and other property management documentation.
• Assist with emergency response, building incidents, and after-hours issues while following established property procedures.
• Build and maintain positive relationships with tenants, ownership, vendors, contractors, and internal stakeholders.
• Provide administrative and operational support to the Property Manager to ensure efficient performance of the property portfolio.

Job description

• Assist with the day-to-day management and operations of commercial office and retail properties, ensuring properties are well-maintained, safe, and operating efficiently.
• Support the Property Manager with tenant relations, lease administration, renewals, notices, and day-to-day tenant requests.
• Serve as a primary point of contact for tenants, addressing concerns, coordinating service requests, and maintaining strong professional relationships.
• Coordinate maintenance, repairs, inspections, janitorial services, landscaping, security, and other property-related services with vendors and contractors.
• Review and process vendor invoices, purchase orders, work orders, and service contracts while helping monitor property operating expenses.
• Assist with annual budgets, expense tracking, financial reporting, CAM reconciliations, and variance analysis.
• Conduct regular property inspections to identify maintenance, safety, cleanliness, and appearance issues and ensure timely resolution.
• Assist with tenant move-ins, move-outs, construction projects, and space turnovers while coordinating with tenants, vendors, contractors, and internal teams.
• Maintain accurate property records, tenant files, lease documents, certificates of insurance, vendor information, and compliance documentation.
• Assist with lease compliance by monitoring tenant obligations, insurance requirements, operating hours, signage, access, and other lease provisions.
• Support retail and office property operations by helping coordinate tenant communications, property events, parking, access control, and common-area services.
• Prepare tenant and management communications, operational reports, service updates, and other property management documentation.
• Assist with emergency response, building incidents, and after-hours issues while following established property procedures.
• Build and maintain positive relationships with tenants, ownership, vendors, contractors, and internal stakeholders.
• Provide administrative and operational support to the Property Manager to ensure efficient performance of the property portfolio.