Assistant - Catering Office Assistant

Utah Valley University; Orem (UT); On-site; USD 17,000 - 22,000; Part time

Job summary

Utah Valley University is seeking a part-time Catering Office Assistant to support catering operations and help create a positive dining experience for campus guests. This position assists with daily office tasks, including scheduling catering staff, answering phone calls and emails, organizing documents, and using Microsoft Office applications.

The role also helps prepare for and serve food at breakfast, lunch, and dinner events, including setting up and cleaning up event spaces.

Qualifications

• Must read and interpret technical procedures and manuals.
• Basic math and numerical accuracy for records and orders.
• Customer-focused with strong communication abilities.

Responsibilities

• Schedule catering staff and answer inquiries by phone and email.
• Organize documents and use Microsoft Office applications.
• Assist with set-up, serving, and cleanup for breakfast, lunch, and dinner events.
• Maintain inventory and support daily office tasks.

Skills

Language skills

Mathematical skills

Customer-oriented

Friendly, helpful, and communicative

Job description

Utah Valley University is seeking a part-time Catering Office Assistant to support catering operations and help create a positive dining experience for campus guests. This position assists with daily office tasks, including scheduling catering staff, answering phone calls and emails, organizing documents, and using Microsoft Office applications. The role also helps prepare for and serve food at breakfast, lunch, and dinner events, including setting up and cleaning up event spaces. Join UVU’s team and contribute to successful campus events through dependable administrative support and friendly customer service.

Schedule

Monday to Friday, 9 am to 3:30 pm

• Supports the catering department through appropriate use of phone handling, inputs orders via email, schedules appointments, greets guests, answers general and specific inquiries and report data as needed. Maintain accurate records while providing excellent customer service to the internal and external clients. Assigns duties and schedules of student employees. Maintains inventories of catering supplies and equipment. Responsible for inventory control and ordering of equipment, catering supplies, paper, and linen as needed. Other job related duties as assigned.
• Gather appropriate materials before delivery, deliver food via the use of carts and catering van. Assist in banquet set-up and cleanup, on-site inventory control, preparing and serving food. Responsible for polishing silverware, sanitation, cleaning/maintenance of all equipment and accessories.

Knowledge

• Customer service, table service, and safe serve principles.
• Must have knowledge of commonly used concepts, practices, and procedures within a catering service practice.

Skills

• LANGUAGE SKILLS
  • The candidate must have the ability to read technical procedures, and/or government regulations, and written instructions and manuals
• MATHEMATICAL SKILLS
  • Ability to read, add, divide, and multiply.
• Customer-oriented.
• Friendly, helpful, and communicative.

Abilities

• REASONING ABILITY
  • Ability to solve practical problems and work with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret and act on a variety of instructions which may be furnished in written, oral, diagram, or schedule form.
  • Ability to respond to questions from guests, co-workers, and supervisors.
  • Ability to follow directions from a supervisor.
  • Ability to be on time and prepared.