Assistant Buyer

Pasadena City College; Pasadena (CA); On-site; USD 62,000 - 68,000; Full time

Job summary

Pasadena City College in Pasadena, CA, is seeking an Assistant Buyer to support the Director of Purchasing in acquiring equipment, supplies, and materials for the District. The role focuses on bid activities, recordkeeping, and supplier communications to ensure timely and compliant procurement processes.

The position requires a high school diploma and at least two years in a purchasing or accounting environment.

Qualifications

• High School Diploma or equivalent.
• Two years of experience in a purchasing or accounting environment.

Responsibilities

• Maintains and files electronic and physical records of purchasing transactions including purchase orders, contracts, field agreements, Board agendas and reports.
• Processes low value requisitions, purchase orders, blanket orders, agreements and change orders.
• Analyzes reports and data, cross-checking multiple resources.
• Develops and maintains statistical data and compiles such information into usable reports.
• Prepares weekly reports and compiles Board agenda information.
• Maintains up-to-date vendors catalogs, records and insurance certificates.
• Updates vendors records in Banner.
• Assists with department inquiries.
• Seeks new sources of supply; contacts and interacts with vendor representatives.
• Analyzes discrepancies between contracts, purchase orders and invoices and recommends appropriate action.
• Follows up on late deliveries and contracts.
• Performs a variety of unscheduled duties traditionally performed by an Assistant Buyer.

Skills

Procurement process knowledge

Attention to detail

Bid preparation

Supplier communication

ERP & purchasing systems proficiency

Regulatory & policy compliance

Organizational & recordkeeping

Initiative & problem-solving

Education

Associate degree or coursework in business or accounting

Tools

Banner

Purchasing software

Job description

Pasadena City College

Salary: $61,696.80 - $68,020.68 AnnuallyCFT-42

Job Type: Full-Time

Job Number: 10337

Location: 1570 E. Colorado Blvd., Pasadena, CA

Department: Business & Administrative Services

Closing: 9/20/2026 11:59 PM Pacific

This position has been re-opened

Under supervision of the Director of Purchasing, the Assistant Buyer assists with a variety of bidding functions and buying activities in the acquisition of equipment, supplies, and material for the District.

Essential Duties

• Maintains and files electronic and physical records of various purchasing transactions including purchase orders, contracts, field agreements, Board agendas and reports.
• Processes low value requisitions, purchase orders, blanket orders, agreements and change orders.
• Analyzes reports and data, cross-checking multiple resources.
• Develops and maintains statistical data and compiles such information into usable reports.
• Prepares weekly reports and compiles Board agenda information.
• Maintains up-to-date vendors catalogs, records and insurance certificates.
• Updates vendors records in Banner.
• Assists with department inquiries.
• Seeks new sources of supply; contacts and interacts with vendor representatives.
• Analyzes discrepancies between contracts, purchase orders and invoices and recommends appropriate action.
• Follows up on late deliveries and contracts.
• Performs a variety of unscheduled duties traditionally performed by an Assistant Buyer.

Required

• High School Diploma or equivalent.
• Two years of experience in a purchasing or accounting environment including working with specifications and requests for quotes.

Preferred

• Associate degree or coursework in business, accounting, or a related field preferred.

Knowledge, Skills, And Abilities

Knowledge of

• Purchasing principles and practices, including contract and specifications development;
• Accounting and financial control practices;
• Inventory procedures and record keeping;
• Purchasing terminology; legal requirements for public purchasing.

Ability To

• Use the computer and willingness to learn new software systems including the Purchasing software system presently in use and function effectively in a computerized environment;
• Communicate effectively;
• Work in a multiethnic environment; organize and file.
• Develop a knowledge of legal codes and District procedures and apply it to daily activities.

Physical Abilities

Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

CORE COMPETENCIES

• Procurement Process Knowledge
• Attention to Detail & Accuracy
• Bid Preparation & Documentation
• Supplier Communication & Follow-Up
• ERP & Purchasing Systems Proficiency
• Regulatory & Policy Compliance
• Organizational & Recordkeeping Skills
• Initiative & Problem-Solving

SALARY RANGE

CFT-42

Additional Information

• Successful applicants must provide proof of eligibility to work in the United States.
• Successful completion of background check including Live Scan and Tuberculosis (TB) assessment/screening.
• Pasadena Area Community College District will not sponsor any visa applications.
• Applicants must be available for interviews at Pasadena City College at no cost to the District.
• Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting the Office of Human Resources directly at [phone].
• The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District office at 1570 E. Colorado Blvd., Pasadena, CA 91106.
• Crime awareness and campus security information are available from Campus Police. (Public Law 101-542).
• The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.
• An applicant, who attempts to contact individual Board members or members of the screening committee with the intent of influencing the decision of the committee or the Board, will be disqualified. General inquiries regarding the position and/or District employment should be directed to the Office of Human Resources.

PASADENA AREA COMMUNITY COLLEGE DISTRICT Equal Opportunity, Title IX, Section 504 Employer