Procurement Assistant: Bids, POs & Vendor Data

Pasadena City College; Pasadena (CA); On-site; USD 62,000 - 68,000; Full time

Job summary

Pasadena City College in Pasadena, CA, is seeking an Assistant Buyer to support the Director of Purchasing in acquiring equipment, supplies, and materials for the District. The role focuses on bid activities, recordkeeping, and supplier communications to ensure timely and compliant procurement processes.

The position requires a high school diploma and at least two years in a purchasing or accounting environment.

Qualifications

• High School Diploma or equivalent.
• Two years of experience in a purchasing or accounting environment.

Responsibilities

• Maintains and files electronic and physical records of purchasing transactions including purchase orders, contracts, field agreements, Board agendas and reports.
• Processes low value requisitions, purchase orders, blanket orders, agreements and change orders.
• Analyzes reports and data, cross-checking multiple resources.
• Develops and maintains statistical data and compiles such information into usable reports.
• Prepares weekly reports and compiles Board agenda information.
• Maintains up-to-date vendors catalogs, records and insurance certificates.
• Updates vendors records in Banner.
• Assists with department inquiries.
• Seeks new sources of supply; contacts and interacts with vendor representatives.
• Analyzes discrepancies between contracts, purchase orders and invoices and recommends appropriate action.
• Follows up on late deliveries and contracts.
• Performs a variety of unscheduled duties traditionally performed by an Assistant Buyer.

Skills

Procurement process knowledge

Attention to detail

Bid preparation

Supplier communication

ERP & purchasing systems proficiency

Regulatory & policy compliance

Organizational & recordkeeping

Initiative & problem-solving

Education

Associate degree or coursework in business or accounting

Tools

Banner

Purchasing software

Job description

Pasadena City College in Pasadena, CA, is seeking an Assistant Buyer to support the Director of Purchasing in acquiring equipment, supplies, and materials for the District. The role focuses on bid activities, recordkeeping, and supplier communications to ensure timely and compliant procurement processes.

The position requires a high school diploma and at least two years in a purchasing or accounting environment.