Buyer II

City of Pasadena; Pasadena (TX); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental/vision coverage

Tuition reimbursement

Pension retirement match

Generous vacation

Job summary

The City of Pasadena is seeking a Buyer II to assist the Purchasing Manager in coordinating procurement activities for goods and services. You will prepare bid specs, review bid tabulations, and help ensure compliance with state and city rules. You will also prepare council agenda packets and manage supplier selections.

Requires an associate degree or higher and 2–3 years of public sector purchasing experience, plus a Texas driver’s license. CPPO/CPPB/CPM is preferred.

Qualifications

• Associates degree or higher in business or related area.
• Minimum of 2-3 years of work experience in public sector purchasing or related field, or a combination of education and experience.
• Valid Texas driver's license.
• Preferred: CPPO, CPPB, or CPM certification.

Responsibilities

• Coordinate activities involved with procuring goods and services for the Purchasing Department.
• Prepare bid specifications and related documents for formal solicitations as required by State and City Government Code.
• Stay abreast of state and federal legislation that impacts procurement laws.
• Examine bid tabulations and make recommendations as to awarding of bid.
• Prepare agenda packets for Council meetings to award contracts, make one-time purchases, etc.
• Process goods and services contracts, including verifying insurance requirements, bonds, etc.
• Receive requisitions from user departments and review them for completeness and necessary information.
• Select sources, request and evaluate quotes, and make supplier selections when necessary.
• Investigate complaints, research sources of supply, confer with suppliers to obtain product or service information, and ensure requirements are met.
• Participate in joint meetings with internal client departments to review specifications, answer procedural questions, and interpret specifications to ensure appropriate terminology, and for compliance to established rules and regulations.
• Conduct research of new products, compile information from brochures, and other sources as a basis for developing accurate specifications, formulate new and revised specifications, and make recommendations to departments and Purchasing Manager.
• Conduct pre-bid conferences when necessary.
• Provide technical assistance to user departments, suppliers, and others.
• Assist with preparations for City Auctions.

Skills

Public sector procurement

Vendor management

Bid analysis

Education

Associate degree or higher in business or related area

CPPO/CPPB/CPM (preferred)

Job description

Duties

The Buyer II assists Purchasing Manager in coordinating activities involved with procuring goods and services and administrative work associated with the procurement activities of the Purchasing Department. Prepare bid specifications and related documents for formal solicitations as required by State and City Government Code. Stay abreast of state and federal legislation that impacts procurement laws. Examine bid tabulations and make recommendations as to awarding of bid. Prepare agenda packets for Council meetings to award contracts, make one-time purchases, etc. Process goods and services contracts, including verifying insurance requirements, bonds, etc. Receive requisitions from user departments and review them for completeness and necessary information. When necessary, select sources, request and evaluate quotes, and make supplier selections. Investigate complaints, research sources of supply, confer with suppliers to obtain product or service information, and ensure requirements are met. Participate in joint meetings with internal client departments to review specifications, answer procedural questions, and interpret specifications to ensure appropriate terminology, and for compliance to established rules and regulations. Conduct research of new products, compile information from brochures, and other sources as a basis for developing accurate specifications, formulate new and revised specifications, and make recommendations to departments and Purchasing Manager. Conduct pre-bid conferences when necessary. Provide technical assistance to user departments, suppliers, and others. Assist with preparations for City Auctions. Must have and maintain, without interruption, all required licenses, certifications, clearances, and job-related qualifications. Works assigned schedule and complies with the City's timekeeping and attendance policies. Performs other duties as assigned.

Qualifications

Associates degree or higher in business or related area. Minimum of 2-3 years of work experience in public sector purchasing or related field, or a combination of education and experience. Valid Texas driver's license. PREFERRED: Certification as CPPO, CPPB, or CPM.

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service – four weeks of vacation per year.
  • From 21 to less than 26 years of service – five weeks of vacation per year.
  • From 26 years of service and up – six weeks of vacation per year.