Assistant Business Office Manager (ABOM)

ClearView Healthcare Management; Tennessee; On-site; USD 52,000 - 75,000; Full time

Job summary

ClearView Healthcare Management in Loudon, TN seeks an Assistant Business Office Manager to join River Grove. The role supports payroll input, deposits, and daily business office tasks in a collaborative, family-like setting with opportunities for growth.

You will assist with budgeting, records management, compliance, and month-end procedures, working closely with the Business Office Manager. Essential skills include professional communication, confidentiality, and proficiency in Microsoft Word,

Qualifications

• High school diploma or GED required or equivalent related work experience.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Strong analytical and problem-solving skills.
• Excellent Customer Service, personal and over-the-phone

Responsibilities

• May perform or assist with payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing.
• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.
• May assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies.
• Fill in as Business Office Manager as needed with limited or full authority, as needed.
• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans.
• Make bank deposits, as requested.
• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts.
• Maintain accuracy and efficiency in all work performed.
• Prepare disbursement checks for payment of expenditures approved by the Administrator.
• Other special projects and duties, as assigned.

Skills

Verbal communication

Written communication

Confidentiality

Analytical thinking

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Internet navigation

Intranet navigation

Job description

Assistant Business Office Manager

Located in Loudon, TN, our center thrives on teamwork, compassion, and a family-like atmosphere. At River Grove, we believe that a fulfilling career goes beyond daily responsibilities. That’s why we offer an engaging workplace enriched with exciting events like concerts, car shows, and holiday celebrations. We also prioritize your well-being with monthly staff appreciation activities, recognition programs, and consistent opportunities for professional growth.

Join a community where your work matters, your contributions are celebrated, and your career can flourish!

Essential Duties & Responsibilities

• May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing.


• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.


• May assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies.


• Fill in as Business Office Manager as needed with limited or full authority, as needed.


• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans.


• Make bank deposits, as requested.


• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts.


• Maintain accuracy and efficiency in all work performed.


• Prepare disbursement checks for payment of expenditures approved by the Administrator.


• Other special projects and duties, as assigned.

Job Requirements

• High school diploma or GED required or equivalent related work experience.


• Minimum of one (1) year management/supervisory experience preferred.


• Effective verbal and written English communication skills.


• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.


• Highest level of professionalism with the ability to maintain confidentiality.


• Strong analytical and problem-solving skills.


• Excellent Customer Service, personal and over-the-phone

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.