Assistant Business Office Manager (ABOM)

Madisonville-Health-and-Rehabilitatio; Madisonville (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Madisonville Health and Rehabilitation is seeking an Assistant Business Office Manager to join our dedicated team. This role supports daily business office functions, payroll, and resident account processing, while coordinating with the Business Office Manager and consultants.

The ideal candidate brings organization, confidentiality, and strong communication skills to ensure accurate record-keeping and outstanding resident service.

Qualifications

• High school diploma or GED required or equivalent related work experience.
• Minimum of one (1) year management/supervisory experience preferred.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Strong analytical and problem-solving skills.
• Excellent Customer Service, personal and over-the-phone
• Some HR and Payroll experience is a plus

Responsibilities

• Assist in management duties including, but not limited to, hiring, training and developing, coaching and counseling, and terminating department staff, as deemed necessary.
• May perform or assist with payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing.
• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.
• May assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies.
• Fill in as Business Office Manager as needed with limited or full authority, as needed.
• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans.
• Make bank deposits, as requested.
• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts.
• Maintain accuracy and efficiency in all work performed.
• Prepare disbursement checks for payment of expenditures approved by the Administrator.
• Other special projects and duties, as assigned.

Skills

Verbal and written English comms

Analytical/problem-solving

Customer service

Professionalism/confidentiality

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Internet

Intranet navigation

Job description

Madisonville Health and Rehabilitation is seeking an Assistant Business Office Manager!

Madisonville Health & Rehabilitation is excited to welcome an Assistant Business Office Manager to our dedicated team! This is a great opportunity for an organized, detail-oriented professional who enjoys working with people and helping keep the day-to-day business operations of a healthcare center running smoothly.

At Madisonville, we value teamwork, communication, and creating a workplace where every team member feels respected and appreciated. In this role, you’ll have the opportunity to support important business office functions while working alongside a team that is committed to providing exceptional care and service to our residents.

If you’re looking for a rewarding position where your organizational skills, professionalism, and attention to detail can make a real difference, we’d love to have you on our team.

Essential Duties & Responsibilities:

• Assist in management duties including, but not limited to, hiring, training and developing, coaching and counseling, and terminating department staff, as deemed necessary.

• May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and typing.

• Work with or support the Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.

• May assist the Business Office Manager in monitoring the day-to-day operation of the Business Office to establish priorities and manage records, budgets, or supplies.

• Fill in as Business Office Manager as needed with limited or full authority, as needed.

• Support and assist the Business Office Manager with State, Federal, and Company standards, including alerting management to potential non-compliance issues and the preparation of correction plans.

• Make bank deposits, as requested.

• Assist with end-of-month packet procedures such as cash receipts including Resident Accounts, bank reconciliation, preparation of Resident Trust Fund Accounts for closing, and allocation of interest to the proper accounts.

• Maintain accuracy and efficiency in all work performed.

• Prepare disbursement checks for payment of expenditures approved by the Administrator.

• Other special projects and duties, as assigned.

Job Requirements:

• High school diploma or GED required or equivalent related work experience.

• Minimum of one (1) year management/supervisory experience preferred.

• Effective verbal and written English communication skills.

• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, PowerPoint and Outlook, Internet, and Intranet navigation.

• Highest level of professionalism with the ability to maintain confidentiality.

• Strong analytical and problem-solving skills.

• Excellent Customer Service, personal and over-the-phone

• Some HR and Payroll experience is a plus

EQUAL OPPORTUNITY EMPLOYER

The Facility is an equal-opportunity employer. The Facility does not discriminate based on race, color, religion, sex, handicap, disability, age, marital status, sexual orientation, national origin, veteran status, or any other characteristic(s) protected by federal, state, and local laws. The Facility will also make reasonable accommodations for qualified individuals with disabilities should a request for an accommodation be made. A key part of this policy is to provide equal employment opportunity regarding all terms and conditions of employment and in all aspects of a person's relationship with the Facility including recruitment, hiring, promotions, upgrading positions, conditions of employment, compensation, training, benefits, transfers, discipline, and termination of employment.