Assistant Business Office Manager (ABOM)

Healthcare; Annandale (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

Healthcare is seeking an experienced Assistant Business Office Manager to support the B.O.M Manager in overseeing financial and administrative operations of our facility. The role focuses on accurate billing, cash flow, regulatory compliance, and resident/family relations within a fast-paced healthcare environment.

The position emphasizes collaboration with administration, Medicaid processes, and ensuring timely, compliant submissions while maintaining patient confidentiality and HIPAA standards.

Qualifications

• High school diploma or GED required.
• Healthcare business office experience preferred.
• Knowledge of Medicaid processes and long-term care billing strongly preferred.
• Strong organizational, communication, and follow-up skills.
• Proficiency with computer systems including Excel and Word.
• Ability to work independently while managing multiple priorities.
• Professional, resident-focused, and solutions-oriented mindset.

Responsibilities

• Assist with all business office operations including billing, collections, and accounts receivable
• Assist with Manage Medicaid applications, recertifications, and ongoing case follow-up
• Assist with Meeting with residents and families to explain financial obligations and payer sources
• Assist to Ensure timely and accurate submission of billing and supporting documentation
• Assist to Maintain resident trust accounts and financial records
• Coordinate with corporate billing partners and caseworkers
• Monitor census, payer mix, and private pay collections
• Assist to Ensure compliance with federal, state, and facility policies
• Assist to Maintain confidentiality and HIPAA compliance at all times
• Assist with Collaborate closely with Administration and department leaders
• Assist with Front Desk coverage when needed.

Skills

Billing & AR

Medicaid knowledge

Excel & Word

Organization

Tools

Excel

Word

Job description

Assistant Business Office Manager (ABOM)

Full-Time | Day Shift-8:30- 5:00PM

We are seeking an experienced and detail-driven Assistant Business Office Manager (ABOM) to assist the B.O.M Manager to oversee the financial and administrative operations of our facility. This role is critical to ensuring accurate billing, strong cash flow, regulatory compliance, and positive relationships with residents and families.

If you are organized, accountable, and thrive in a fast-paced healthcare environment, this is an opportunity to make a real operational impact.

Responsibilities

• Assist with all business office operations including billing, collections, and accounts receivable
• Assist with Manage Medicaid applications, recertifications, and ongoing case follow-up
• Assist with Meeting with residents and families to explain financial obligations and payer sources
• Assist to Ensure timely and accurate submission of billing and supporting documentation
• Assist to Maintain resident trust accounts and financial records
• Coordinate with corporate billing partners and caseworkers
• Monitor census, payer mix, and private pay collections
• Assist to Ensure compliance with federal, state, and facility policies
• Assist to Maintain confidentiality and HIPAA compliance at all times
• Assist with Collaborate closely with Administration and department leaders

Assist with Front Desk coverage when needed.

Qualifications

• High school diploma or GED required
• Healthcare business office experience preferred
• Knowledge of Medicaid processes and long-term care billing strongly preferred
• Strong organizational, communication, and follow-up skills
• Proficiency with computer systems including Excel and Word
• Ability to work independently while managing multiple priorities
• Professional, resident-focused, and solutions-oriented mindset

Physical Requirements

• Office and facility-based work throughout the day
• Sitting, standing, and walking as needed
• Ability to handle files, records, and routine office equipment
• Reasonable accommodations may be provided.

Why Join Us

• Leadership role with meaningful responsibility
• Supportive administration and corporate partnership
• Opportunity to influence financial stability and resident experience
• Purpose-driven work in a healthcare environment