Assistant Business Office Manager

Madisonhealthcenter; Richmond (KY); On-site; USD 40,000 - 55,000; Full time

Job summary

A healthcare facility in Richmond, Kentucky is seeking an Assistant Business Office Manager. This role involves assisting in financial management, billing processes, and ensuring compliance with regulations. The ideal candidate will support the Business Office Manager in various administrative tasks and maintain accurate financial records.

Qualifications

• Assist in managing billing and accounting processes.
• Ensure compliance with company standards in financial transactions.

Responsibilities

• Oversee billing process and manage business office functions.
• Interact with clients and resolve account errors.

Skills

Financial Management

Accounting

Billing

Record Keeping

Public Interaction

Job description

POSITION PURPOSE:

The Assistant Business Office Manager assists the Business Office Manager in maintaining complete and accurate records of financial transactions and performing various other business office duties.

ESSENTIAL FUNCTIONS OF POSITION:

1. Assist in the management, oversight, and completion of the billing process in accordance with company policies, procedures, and standards.
2. Assist in managing business office functions including records, accounting, billing, accounts payable, accounts receivable, inventory, and supply management.
3. Assist in the accurate invoicing of all client services and in reimbursement processes from governmental payers, insurance companies, clients, or client representatives, ensuring compliance with company standards.
4. Assist the Business Office Manager in ensuring all bills are paid timely and accurately.
5. Assist in monitoring reimbursable services (e.g., RUG levels, applied incomes).
6. Assist in managing the Petty Cash/Residents' Trust Fund.
7. Assist in maintaining all required and appropriate logs.
8. Assist the Business Office Manager in consulting with department heads to resolve account errors.
9. Assist in reconciling accounts and providing financial reports to the Administrator upon request.
10. Assist in tracking census, compiling census summary reports, and obtaining 24-hour nursing reports from the charge nurse.
11. Interact with the general public, visitors, families, and residents.
12. May act in an administrative capacity in the absence of the Business Office Manager, as designated by the Administrator.
13. Assist in receiving and issuing payments accurately and timely, recording details of financial transactions in appropriate journals and ledgers, and balancing entries.
14. Assist in maintaining accurate resident trust ledgers to meet federal and state regulations, including bank reconciliations.
15. Maximize office productivity through proficient use of appropriate software applications.
16. Assist in developing procedures for systematic retention, protection, retrieval, transfer, and disposal of personnel and resident financial records.
17. Understand and adhere to the guidelines of "Residents' Rights".
18. Perform additional duties as assigned by the Business Office Manager and/or the Administrator.