Assistant Business Office Manager

Premierhealthcare; City of Hudson (NY); On-site; USD 50,000 - 55,000; Full time

Job summary

A leading healthcare provider is seeking an Assistant Business Office Manager to assist with resident trust fund management and compliance. This entry-level role involves various administrative tasks including documentation management, financial interviews, and ensuring accurate insurance payer documentation. Join a dedicated team in a full-time position that supports residents and their families in a healthcare setting.

Qualifications

• Entry level position with responsibilities in managing resident trust funds and compliance.

Responsibilities

• Assist residents and families, manage documentation for various agencies.
• Oversee Resident Trust Fund aspects and ensure compliance with guidelines.
• Participate in QAPI program and support performance improvement initiatives.

Job description

Join to apply for the Assistant Business Office Manager role at Premier Healthcare, LLC.

Premier Healthcare, LLC provided pay range

This range is provided by Premier Healthcare, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$50,000.00/yr - $55,000.00/yr

Position Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist residents / families as necessary, or refer to appropriate departments.
• Complete all forms for Veterans Administration, Representative Payee, Estate Recovery, Social Security, Direct Deposit, and other forms from outside agencies.
• Follow up on submitted Representative Payee Applications.
• Organize/Keep documentation needed for UMR (Insurance Premiums, Authorizations for RFMS, etc.).
• Open/Maintain Resident Trust Fund Accounts in RFMS.
• Distribute Resident Trust Funds according to Facility Policy and Procedures and Nursing Facility Handbook/Department of Public Welfare guidelines.
• Pay all resident trust fund bills when appropriate (spousal allowance, insurance premiums, personal expenses, etc.).
• Input receipts, invoices, and payments to appropriate Resident Trust Fund Accounts in RFMS.
• Apply for Direct Deposit of income (Social Security, Pension, Annuities, etc.) and follow up until received.
• Notify pensions, health insurance companies upon death, and contact funeral home for bills; send notifications to responsible parties regarding fund distribution.
• For admissions, verify resident has a financial responsible party listed, along with Power of Attorney, Living Will, Trust, and Advance Directive in the permanent file and scanned into financial software.
• Oversee Resident Trust Fund aspects, ensure compliance with guidelines, and safeguard resident funds.
• Ensure insurance payer documentation is accurate and promptly reported.
• Assist Medicaid Specialist in financial interviews.
• Enter invoices into AP system and process payments promptly.
• Assist with obtaining missing or corrected invoices.
• Relieve for Receptionist as directed.
• Perform collection activities as directed.
• Update resident and insurance information in the software system as appropriate.
• Comply with HIPAA regulations.
• Participate actively in the facility’s QAPI program and Performance Improvement Projects, attending trainings, following policies, supporting initiatives, and reporting non-compliance issues.
• Perform other duties as assigned by supervisor.

Additional Information

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Hospitals and Health Care

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