Assistant Business Manager: Office Ops & Client Support

Grove Gallery & Interiors; Glendale (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Vacation and sick time

Medical, dental, vision, and plans (2+

IRA matching plans (after two years)

Job summary

Grove Gallery & Interiors in Glendale, AZ is hiring an organized Assistant Business Manager to join our busy administration team. You will be the first contact for clients, manage confidential files, schedule partner calendars, and assist the Business Manager with daily operations.

We require proficiency with Microsoft Office and Teams; QuickBooks is preferred. A high school diploma with 3–5 years of office experience is expected.

Qualifications

• High school diploma with 3–5 years of business office experience.
• Proficient with Microsoft Office Suite and Teams applications.
• Preferred experience with QuickBooks and strong organizational skills.
• Background check required for all positions.

Responsibilities

• Answer incoming calls and screen prospective clients.
• Schedule meetings for Partners and Business Manager.
• Process, scan, and log daily incoming mail promptly.
• File client documentation in hard and electronic records.
• Perform basic bookkeeping duties: data entry and expenses.
• Track client archives and manage scheduled shredding.
• Maintain office equipment and supplies; ensure licenses/insurance renewals.
• Support office procedures and assist with special projects.
• Cross-train with staff to provide seamless support.

Skills

Organization

Communication

Microsoft Office

Teams

Education

High school diploma

Tools

Microsoft Office Suite

Teams

QuickBooks

Job description

Grove Gallery & Interiors in Glendale, AZ is hiring an organized Assistant Business Manager to join our busy administration team. You will be the first contact for clients, manage confidential files, schedule partner calendars, and assist the Business Manager with daily operations.

We require proficiency with Microsoft Office and Teams; QuickBooks is preferred. A high school diploma with 3–5 years of office experience is expected.