Front Desk Admin & Client Relations Specialist

Beasley, Mitchell, & Co; Oracle (AZ); On-site; USD 48,000 - 68,000; Full time

Job summary

Beasley, Mitchell, & Co. in Arizona seeks an Administrative Services Manager to oversee support for accounting staff, audit staff, bookkeepers, managers, and partners. You will interact with clients in person and over the phone.

The role focuses on front-office operations, data tracking, appointment scheduling, and confidential handling of client information, while coordinating with team members to keep projects on track.

Qualifications

• HS Diploma required; Associate degree preferred.
• At least 3 years of experience.
• Proficiency in Microsoft Office Suite; cloud portals experience helpful.

Responsibilities

• Operate the firm’s telephone system and direct calls.
• Communicate client requests to staff and partners.
• Be courteous, pleasant, and helpful when dealing with clients and staff.
• Receive and assist visitors to the office, serving liquid refreshments to clients or guests on request.
• Update and maintain data-tracking systems, processing & typing correspondence, reports, and miscellaneous items.
• Schedule appointments and call to confirm appointments.
• Use computer software and relational databases to perform necessary functions.

Skills

Communication skills

Attention to detail

Prioritization

Multitasking

Organization

Education

HS Diploma

Associate degree

Tools

Microsoft Office Suite

Google Drive

ShareFile

Job description

Beasley, Mitchell, & Co. in Arizona seeks an Administrative Services Manager to oversee support for accounting staff, audit staff, bookkeepers, managers, and partners. You will interact with clients in person and over the phone.

The role focuses on front-office operations, data tracking, appointment scheduling, and confidential handling of client information, while coordinating with team members to keep projects on track.