Assistant Business Manager

Coventry, Vernon, & Roberts, LLC; Glendale (AZ); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

IRA matching after 2 years

Job summary

Coventry, Vernon, & Roberts, LLC seeks an organized Assistant Business Manager to join our Glendale office. You will be the first contact for clients, manage confidential files, schedule partner calendars, and support the Business Manager to keep operations running smoothly.

The ideal candidate has strong communication, attention to detail, and the ability to multitask in a fast-paced legal environment. Requires proficiency with Microsoft Office, Teams, and QuickBooks, plus a high school diploma

Qualifications

• Proficient with Microsoft Office Suite and Teams applications.
• Preferred experience with QuickBooks.
• A satisfactory background check is a pre-requisite for all positions within the firm.

Responsibilities

• Answer incoming calls and conduct preliminary screening for prospective clients.
• Schedule meetings for Partners and Business Manager.
• Process, scan, and log daily incoming mail in a timely manner.
• Process client documentation into hard files as well as electronic files.
• Assist with basic bookkeeping duties: data entry, client related expenses, prepare reports and spreadsheets.
• Tracking of client archive system for retrieval of information and scheduled shredding.
• Maintain and ensure office equipment is functioning properly and office supplies are maintained.
• Ensure appropriate licenses, insurance renewals, etc. are tracked and renewals are completed in a timely manner.
• Develop and assist in improving office procedures.
• Assist Business Manager and Partners with special projects.
• Cross-train and work with current Business staff to provide seamless support for all staff within the firm.

Skills

Microsoft Office Suite

Teams

QuickBooks

Education

High school diploma

Tools

QuickBooks

Job description

Job Title: Assistant Business Manager - Glendale Office

Division/Section/Unit: Administration/Business staff

Job Summary

We are seeking an organized and detail-oriented Assistant Business Manager who will join our business staff and assist us in supporting a busy small-business in the legal field. You will act as the first point of contact for clients, maintain confidential case files, schedule and manage partner calendars, and assist the Business Manager to ensure smooth business operation. The ideal candidate thrives in a fast-paced environment, possesses strong communication skills, and attention to detail.

Duties and Responsibilities

• Answer incoming calls and conduct preliminary screening for prospective clients
• Schedule meetings for Partners and Business Manager
• Process, scan, and log daily incoming mail in a timely manner
• Process client documentation into hard files as well as electronic files
• Assist with basic bookkeeping duties: data entry, client related expenses, prepare reports and spreadsheets
• Tracking of client archive system for retrieval of information and scheduled shredding
• Maintain and ensure office equipment is functioning properly and office supplies are maintained
• Ensure appropriate licenses, insurance renewals, etc. are tracked and renewals are completed in a timely manner
• Develop and assist in improving office procedures
• Assist Business Manager and Partners with special projects
• Cross-train and work with current Business staff to provide seamless support for all staff within the firm

Preferred Qualifications / Experience

Demonstrated knowledge of the skills required for the day-to-day administration of a small business. Must be proficient with Microsoft Office Suite and Teams applications. Preferred experience with QuickBooks. A satisfactory background check is a pre-requisite for all positions within the firm.

Education or Equivalence

The ideal candidate has a high school diploma with 3 to 5 years of business office experience, is a highly-organized individual, who can problem-solve, take initiative as well as direction, and works well independently as well as part of a team.

Compensation

Full Time/Hourly starting - $25 to $27 per hour; paid time off (vacation and sick time), medical, dental, vision, and supplemental plans (after two full months), and IRA matching plans (after two years of employment).