Assistant Billing Specialist

gtlaw; Orlando (FL); On-site; USD 60,000 - 75,000; Full time

Job summary

Greenberg Traurig, a leading global law firm, seeks an Assistant Billing Specialist in our Orlando office. The role oversees the full lifecycle of invoice preparation, ensuring accuracy, client-specific requirements, and timely submission.

Strong communication with attorneys, clients, and staff is essential, with flexibility for overtime as needed. This position requires a Bachelor's in Accounting or Finance, proficiency in Windows tools, and experience with Aderant/Elite systems.

Qualifications

• Bachelor's Degree in Accounting or Finance or equivalent experience.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant as requested by Billing Attorneys.
• Generate high volumes of complex client invoices via Aderant.
• Ensure invoices comply with billing guidelines and include supporting documentation.
• Submit ebills via EHub with all required attachments.
• Monitor, address, and appeal invoice rejections or reductions as needed.
• Respond to billing inquiries and assist with ad hoc reports.

Skills

Attention to detail

Communication skills

Analytical thinking

Problem solving

Proactive mindset

Team collaboration

Education

Bachelor's Degree in Accounting or Finance

Tools

Aderant

Elite/3E

Prebill Viewer

E-billing Hub

Bill Blast

Excel

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Revenue Management Team as a Assistant Billing Specialist located in our Orlando office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

Position Summary

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed.

Key Responsibilities

• Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys
• Generates a high volume of complex client invoices via Aderant.
• Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submits ebills via EHub, including all supporting documentation.
• Monitors and immediately address any invoice rejections, reductions, and those needing appeals.
• Responds to billing inquiries.
• Undertakes special projects and ad hoc reports as needed and/or requested.

Qualifications

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills
• Takes initiative and uses good judgment, excellent follow-up skills.
• Must be proactive in identifying billing issues and providing possible solutions.
• Must have the ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Prior Experience

• Bachelor's Degree or equivalent experience in Accounting or Finance

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast
• Proficiency in Excel required.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.

This position may also be sedentary and require the employee to sit for extended periods of time.

Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.