Billing Specialist

Greenberg Traurig, LLP

West Palm Beach (FL)

On-site

USD 45,000 - 62,000

Full time

14 days+

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Job summary

A global law firm is seeking an Entry Level Billing Specialist to manage the invoice preparation process in a fast-paced environment. The ideal candidate will have a Bachelor’s Degree and proficiency in accounting software. This role requires excellent communication and organizational skills as well as the ability to work under pressure. It's a full-time position based in Orlando with hybrid options available.

Qualifications

Excellent problem-solving and decision-making abilities.
Ability to manage multiple tasks and deadlines.
Must have excellent follow-up skills.

Responsibilities

Edit Prebills and generate complex client invoices.
Ensure invoices are compliant and timely submitted.
Monitor and address any invoice rejections or reductions.

Skills

Excellent interpersonal and communication skills

Organizational skills

Strong analytical and problem-solving skills

Proactive in identifying billing issues

Works well under pressure

Problem solving

Proactive/self-starter

Team collaboration

Work under pressure

Education

Bachelor’s Degree or equivalent in Accounting or Finance

Tools

Aderant or Elite/3E

Microsoft Excel

Microsoft Word

Microsoft Outlook

Bill Blast

Excel

Job description

Join to apply for the Billing Specialist HUB role at Greenberg Traurig, LLP.

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Revenue Management Team as a Assistant Billing Specialist located in our Orlando or Miami office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Orlando office, with consideration also given to candidates located in Miami on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Billing Supervisor.

Position Summary

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed.

Key Responsibilities

Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys
Generates a high volume of complex client invoices via Aderant.
Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.
Submits ebills via EHub, including all supporting documentation.
Monitors and immediately address any invoice rejections, reductions, and those needing appeals.
Responds to billing inquiries.
Undertakes special projects and ad hoc reports as needed and/or requested.

Qualifications

Skills & Competencies

Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
Effectively prioritize workload and adapt to a fast-paced environment.
Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.
Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
Strong analytical and problem-solving skills
Takes initiative and uses good judgment, excellent follow-up skills.
Must be proactive in identifying billing issues and providing possible solutions.
Must have the ability to work under pressure to meet strict deadlines.
Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Prior Experience

Bachelor’s Degree or equivalent experience in Accounting or Finance

Technology

Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast
Proficiency in Excel required.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

Seniority level