Assistant Billing Specialist

Greenberg Traurig, LLP; Orlando (FL); Hybrid; USD 55,000 - 85,000; Full time

Job summary

Greenberg Traurig, LLP in Orlando is seeking an Assistant Billing Specialist to join our Revenue Management Team on a hybrid schedule. You will manage the full life cycle of client invoices, ensure accuracy and compliance, and coordinate with attorneys, clients, and staff.

The role requires strong communication, meticulous attention to detail, and the ability to work under deadlines. A Bachelor’s degree in Accounting or Finance is preferred, with experience in Aderant or related billing systems.

Qualifications

• Bachelor’s Degree or equivalent experience in Accounting or Finance.

Responsibilities

• Edit prebills via Prebill Viewer and Aderant per Billing Attorney requests.
• Generate high volume of complex client invoices via Aderant.
• Ensure invoices comply with billing guidelines and supporting documentation.
• Submit ebills via EHub with all supporting documents.
• Monitor and address invoice rejections, reductions and appeals.
• Respond to billing inquiries.
• Undertake special projects and ad hoc reports as needed.

Skills

Communication

Time management

Analytical thinking

Billing experience

Organizational skills

Problem solving

Initiative

Follow-up

Working under pressure

Relationship building

Education

Bachelor’s degree in Accounting or Finance

Tools

Aderant

Elite/3E

Prebill Viewer

E-billing Hub

Bill Blast

Excel

Job description

Assistant Billing SpecialistThis website uses cookies for site operation, security and analytics purposes, as described in our Privacy Notice and Cookie Notice. You may choose to consent to our use of cookies, reject non-essential cookies, or further manage your preferences by clicking “Cookie Settings\".### Assistant Billing SpecialistApply: Hybrid: Orlando: Full time: Posted Today: JR202601853Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment. **Join our Revenue Management Team as a Assistant Billing Specialist located in our Orlando office.** We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team. This role will be based in our Orlando office on a hybrid basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Billing Supervisor. **Position Summary:** The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed. **Key Responsibilities:** * Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys* Generates a high volume of complex client invoices via Aderant.* Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.* Submits ebills via EHub, including all supporting documentation.* Monitors and immediately address any invoice rejections, reductions, and those needing appeals.* Responds to billing inquiries.* Undertakes special projects and ad hoc reports as needed and/or requested. **Qualifications:***Skills & Competencies* * Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.* Effectively prioritize workload and adapt to a fast-paced environment.* Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.* Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.* Strong analytical and problem-solving skills* Takes initiative and uses good judgment, excellent follow-up skills.* Must be proactive in identifying billing issues and providing possible solutions.* Must have the ability to work under pressure to meet strict deadlines.* Ability to establish and maintain positive and effective working relationships within all levels of the firm.*Education & Prior Experience* * Bachelor’s Degree or equivalent experience in Accounting or Finance *Technology* * Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required* Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast* Proficiency in Excel required.* Understanding of AI capabilities, limitations, and responsible use in a professional environment.* Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality. **Physical Requirements:** * While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.* This position may also be sedentary and require the employee to sit for extended periods of time.* Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment. GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.