Legal Billing Specialist

Greenberg Traurig, LLP; Orlando (FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Greenberg Traurig, LLP in Miami is seeking a Billing Specialist to manage the full invoice lifecycle, ensuring accuracy and client requirements while meeting tight deadlines.

The role requires strong communication with attorneys and staff, proficiency in Aderant/Elite, and willingness to work overtime and travel as needed. Regular in-office presence is expected.

Join a fast-paced, client-focused revenue management team at a top global law firm with strong collaboration across offices.

Qualifications

• Bachelor’s degree in Accounting or Finance or equivalent experience.
• Minimum 3+ years of experience as a Legal Biller.
• Proficiency with Windows-based software including Word, Excel, Outlook.
• Experience with Aderant or Elite/3E preferred.
• Ability to work overtime as needed.

Responsibilities

• Edits Prebills via Prebill Viewer and Aderant based on billing attorney requests.
• Generates a high volume of complex client invoices via Aderant.
• Ensures invoices comply with guidelines and include supporting documentation.
• Submits e-bills via EHub with all required documentation.
• Monitors and addresses invoice rejections, reductions, and appeals.
• Responds to billing inquiries in a timely manner.
• Undertakes special projects and ad hoc reports as needed.
• Attends onsite trainings, overtime, and business travel as needed.

Skills

Interpersonal communication

Prioritization

Self-starter

Organizational skills

Analytical skills

Initiative

Follow-up

Work under pressure

Relationship building

Education

Bachelor’s Degree or equivalent in Accounting or Finance

Tools

Aderant or Elite/3E

Prebill Viewer

E-billing Hub

Bill Blast

Excel

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Revenue Management Team as a Billing Specialist located in our Miami office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success, anticipating needs, and providing strategic solutions. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

This role will be based in our Miami office. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Billing Supervisor.

Position Summary

The Legal Billing Specialist will be responsible for the full life cycle of the invoice preparation process while ensuring that all invoices are accurate, compliant with client requirements, and submitted in a timely manner. This role demands strong analytical abilities, exceptional attention to detail, and excellent communication skills to liaise effectively with attorneys, clients, and administrative staff. Candidate must be flexible to work overtime as needed.

Key Responsibilities

• Edits Prebills via Prebill Viewer and Aderant based on the request from the Billing Attorneys
• Generates a high volume of complex client invoices via Aderant.
• Ensures that all invoices are compliant with the billing guidelines and that all required supporting documentation is compiled prior to submission.
• Submits ebills via EHub, including all supporting documentation.
• Monitors and immediately address any invoice rejections, reductions, and those needing appeals.
• Responds to billing inquiries.
• Undertakes special projects and ad hoc reports as needed and/or requested.
• Flexibility to attend onsite trainings, work overtime and conduct business travel as needed

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Effectively prioritize workload and adapt to a fast-paced environment.
• Highly motivated self-starter who can work well under minimal supervision, as well as take a proactive approach in a team setting.
• Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and deadlines.
• Strong analytical and problem-solving skills
• Takes initiative and uses good judgment, excellent follow-up skills.
• Must be proactive in identifying billing issues and providing possible solutions.
• Must have the ability to work under pressure to meet strict deadlines.
• Ability to establish and maintain positive and effective working relationships within all levels of the firm.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience in Accounting or Finance
• Minimum 3+ years of experience as a Legal Biller required.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required
• Aderant or Elite/3E preferred, Prebill Viewer, E-billing Hub, Bill Blast
• Proficiency in Excel required.
• Demonstrates a basic understanding of artificial intelligence (AI), including core capabilities, limitations, and importance of data privacy, accuracy, verification, and ethical considerations within a professional services environment.
• Familiarity with or willingness to learn AI platforms (e.g., Microsoft Copilot, ChatGPT, or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed.
• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.